Administrative Assistant (Construction Industry)

Ramservices; Livonia (MI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus opportunity

Paid Time Off

401k

Paid Holidays

Life Insurance

Disability coverage

Job summary

A reputable construction service provider in Livonia is seeking a skilled Administrative Assistant to support project teams. The role involves coordinating documentation and communication between various departments. Candidates should have at least 5 years of administrative experience and familiarity with construction terminology. Strong organizational skills and proficiency in Microsoft Office are essential. Competitive compensation and benefits offered.

Qualifications

• Minimum of 5 years of administrative experience, preferably in a construction environment.
• Familiarity with construction processes and documentation.
• Strong verbal and written communication skills.

Responsibilities

• Support Estimators, Project Managers, and HR in project life cycle.
• Coordinate administrative activities between departments and stakeholders.
• Prepare and maintain project documentation including contracts and reports.

Skills

Administrative experience

Communication skills

Document control

Multitasking

Attention to detail

Education

High School Diploma or equivalent

Associate's degree in Business Administration or related field

Tools

Microsoft Office Suite

Construction management software (Procore)

Acumatica

Job description

Administrative Assistant (Construction Industry)

RAM Construction Services is the oldest contractor in the United States for waterproofing and restoration services, founded in 1918. With over a century of expertise, we take pride in our in-depth understanding of each project's unique needs and requirements.

Company Summary

Founded in 1918, RAM Construction Services is the oldest and most experienced contractor in the United States for waterproofing and restoration services. With over a century of expertise, we take pride in our in-depth understanding of each project's unique needs and requirements.

At RAM Construction Services, our highly skilled employees are the backbone of our success. We value their commitment to excellence and foster a culture of continuous growth and development. With our extensive experience and dedication to top‑note service, we remain an industry leader for all your waterproofing and restoration needs.

Core Values

• Relationships are our business.
• Safety without compromise
• Unapologetically competitive
• 360 Accountability

Generous Compensation Package Includes

• Competitive salary with annual bonus opportunity
• Generous Paid Time Off Policy – 15 days at hire, 20 days on 1st service anniversary
• 401k
• Paid Holidays
• Life Insurance
• Short‑Term & Long‑Term Disability

Job Summary

RAM Construction Services is seeking to hire a Construction Administrative Assistant. Under the direction of the Director, you will support Estimators, Project Managers, Project Engineers, Superintendents, and Human Resources. The role involves assisting in the overall project life cycle and requires a background in construction, contracting, or a related field.

Key Responsibilities: Duties and Responsibilities include, but are not limited to:

• Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, and subcontractors.
• Assist estimators, project managers, and superintendents in preparation and maintenance of project documentation, including contracts, submittals, and progress reports.
• Coordinate communication between project teams, clients, and other stakeholders to ensure timely exchange of information and project updates.
• Order bid documents (drawings, specifications), review bid documents, review insurance requirements for the projects, order bid bond/performance bonds, and prepare & complete bid forms.
• AIA Billings (provides detailed information on the progress of the job)
• Process contracts & purchase orders.
• Maintain project files and records, both in digital and physical formats, ensuring accuracy and completeness.
• Schedule and organize project meetings, including preparing agendas and distributing meeting materials.
• Compose and/or edit and distribute letters, memos, reports, and other departmental correspondence promptly.
• Complete any special assignments, monitor progress, and adjust plans.

Education

• Minimum of a High School Diploma or equivalent.

Preferred Qualifications

• Associate's degree in Business Administration, Construction Management, or related field preferred
• Experience supporting multiple projects or teams simultaneously

Experience, Knowledge, and Abilities Required

• Minimum 5 years of administrative experience, preferably in a construction or project‑based environment. Continuing education in construction is highly desirable.
• Familiarity with construction processes, terminology, documentation, and workflows
• Experience supporting project managers, engineers, or field teams
• Ability to use discretion and maintain confidentiality and proprietary and other information.
• Strong data entry and document control skills
• Excellent verbal and written skills
• Ability to multitask and to work under time constraints and other stresses.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and meet tight deadlines.
• Can work independently and/or collaboratively; action‑oriented, initiative‑taker, with an assertive approach to solving problems.
• High degree of maturity and business judgement.
• Passionate, self‑motivated, and dedicated to high‑quality work
• Professional demeanor and customer service orientation

Technology

• Knowledge of construction management software preferred (Procore), but not required.
• Proficient with Microsoft Office Suite, including Word, Excel, PowerPoint, Adobe & Bluebeam
• Proficient with Acumatica, a plus

The Construction Administrative Coordinator will work in a collaborative, indoor office setting alongside fellow team members. This role requires regular interaction with colleagues across departments and involves extended periods of computer‑based work in a structured and supportive environment.

Travel

No traveling is involved in this role.

Physical Requirements

• Rarely: stooping, kneeling, squatting, body twisting, crawling, sense of touch, manual dexterity, reaching, and lifting
• Occasionally: standing, walking, range of motion, carrying, climbing stairs
• Frequently: sitting, depth perception
• Continuously: seeing, reading, hearing within speech range, color vision, speaking clearly

Equal Employment Opportunity Policy

RAM Construction Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Unsolicited Resumes from Third‑Party Recruiters

We do not accept unsolicited referrals from third‑party recruiters unless they are engaged and under contract to provide candidates for a specific opening. Any unsolicited resumes submitted without prior agreement will be considered the property of RAM Construction Services, with the right to engage at our sole discretion without any obligations or fees owed.

Equal Opportunity Employer, including disabled and veterans.