Construction Administrator

Jobtailor; Sacramento (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor in Sacramento, CA is seeking an experienced Architect/PM to lead construction administration through project closeout, coordinating with consultants and ensuring code compliance and quality documentation.

The role requires a college degree in Architecture, 7+ years of PM-level experience in architecture/construction, and CA licensure preferred. Strong communication and mentoring skills are essential for guiding junior staff.

Qualifications

• College degree in Architecture or related field or equivalent experience.
• 7+ years of architecture or construction industry experience at a PM level.
• Licensed Architect preferred; California license a plus.
• Strong understanding of construction administration processes and documentation.
• Knowledge of building codes, regulations, and plan review requirements.
• Familiarity with CPM scheduling processes.
• Experience reviewing submittals, shop drawings, RFIs, and change documentation.
• Ability to write and edit specifications and professional correspondence.
• Strong understanding of construction practices, systems, testing, and inspection requirements.
• Experience coordinating with consultants, contractors, and agencies.

Responsibilities

• Support bidding and construction administration from contract award through project closeout.
• Respond to construction questions, RFIs, submittals, shop drawings, and change documentation.
• Prepare and review meeting minutes, field reports, instruction bulletins, change orders, and professional correspondence.
• Conduct field observations and document non-compliance, construction changes, and potential defects.
• Track construction issues through resolution and communicate concerns to the PIC and client.
• Review documents prior to bidding for quality, coordination, and constructability.
• Coordinate architectural documents with consultant drawings and specifications.
• Apply building code concepts including accessibility, life safety, and egress requirements.
• Coordinate with government agencies and utility providers during construction.
• Review cost estimates, pay applications, and change order requests; assist with value analysis.
• Participate in cost estimating and CPM schedule coordination.
• Verify existing field conditions prior to and during construction.
• Monitor construction progress for conformance with contract documents and design intent.
• Support project closeout, including punch lists, as-builts, change orders, and closeout documentation.
• Maintain primary or shared client contact during construction and ensure follow-through.
• Assist with proposals, interviews, and consultant fee negotiations as needed.
• Support supervision and mentoring of junior staff and coordinate work assignments.
• Review and improve CA procedures, logs, and systems for efficiency and risk management.
• Adhere to firm standards, procedures, and workplace values.

Skills

Construction Administration

CPM Scheduling

Documentation Proficiency

Communication Skills

Detail-Oriented

Education

Architectural degree

Job description

• Support bidding and construction administration from contract award through project closeout
• Respond to construction questions, RFIs, submittals, shop drawings, and change documentation
• Prepare and review meeting minutes, field reports, instruction bulletins, change orders, and professional correspondence
• Conduct field observations and document non-compliance, construction changes, and potential defects
• Track construction issues through resolution and communicate concerns to the PIC and client
• Review documents prior to bidding for quality, coordination, and constructability
• Coordinate architectural documents with consultant drawings and specifications
• Apply building code concepts including accessibility, life safety, and egress requirements
• Coordinate with government agencies and utility providers during construction
• Review cost estimates, pay applications, and change order requests; assist with value analysis
• Participate in cost estimating and CPM schedule coordination
• Verify existing field conditions prior to and during construction
• Monitor construction progress for conformance with contract documents and design intent
• Support project closeout, including punch lists, as-builts, change orders, and closeout documentation
• Maintain primary or shared client contact during construction and ensure follow-through
• Assist with proposals, interviews, and consultant fee negotiations as needed
• Support supervision and mentoring of junior staff and coordinate work assignments
• Review and improve CA procedures, logs, and systems for efficiency and risk management
• Adhere to firm standards, procedures, and workplace values

Requirements

• College degree in Architecture or a related field, or equivalent industry experience
• Minimum of 7 years of experience in architecture or the construction industry, equivalent to a Project Manager level
• Licensed Architect preferred; California license a plus
• Strong understanding of construction administration processes and documentation
• Knowledge of building codes, regulations, and plan review requirements
• Familiarity with CPM scheduling processes
• Experience reviewing submittals, shop drawings, RFIs, and construction change documentation
• Ability to write and edit specifications and professional correspondence
• Strong understanding of construction practices, systems, testing, and inspection requirements
• Experience coordinating with consultants, contractors, and agencies
• Proficiency with documentation systems and office practice standards
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities

Core Competencies

Demonstrates expertise in construction administration, including managing documentation, coordinating with consultants and contractors, and ensuring compliance with building codes and regulations. Proficient in project management practices, including cost estimating, scheduling, and effective communication with clients and stakeholders.

Highest-signal resume keywords

• Construction Administration
• Building Code Knowledge
• CPM Scheduling
• Documentation Systems Proficiency
• Licensed Architect

ATS Optimization Keywords

Hard Skills

• Construction Documentation
• Cost Estimating
• Field Observations
• Change Order Management
• Specification Writing
• Plan Review
• RFI Management
• Shop Drawing Review
• Quality Control
• Risk Management

Soft Skills

• Strong Communication Skills
• Highly Organized
• Detail-Oriented
• Ability to Manage Multiple Priorities
• Mentoring Junior Staff

Certifications & Qualifications

• Licensed Architect
• California Architect License

Industry Keywords

• Construction Administration Processes
• Building Codes
• Regulations
• Consultant Coordination
• Contract Management
• Client Communication
• Project Closeout
• Field Conditions Verification
• Non-Compliance Documentation
• Change Documentation