Construction Administrative Assistant — Project Support

Ramservices; Grand Rapids (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Performance-based bonus

Apparel allowance

Medical insurance

Dental insurance

Vision insurance

401(k) with employer matching

Generous PTO and holidays

No travel required

Job summary

RAM Construction Services in Grand Rapids, MI, is seeking an Administrative Assistant/Coordinator to support project managers, estimators, and leadership in a fast-paced construction environment.

The ideal candidate will have 5+ years of administrative experience, strong organization, and proficiency with Procore and Microsoft Office, plus a commitment to safety, accuracy, and teamwork. No travel required; excellent benefits and growth opportunities provided.

Qualifications

• Minimum 5 years of administrative experience in construction or project-based environment.
• Proficiency with Procore, Acumatica, and Microsoft Office.
• Strong data entry, document control, and file management.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Coordinate administrative activities between field management, other departments, customers, vendors, and subcontractors.
• Assist estimators, project managers, and superintendents with project documentation.
• Schedule and organize project meetings, prepare agendas, and distribute materials.
• Maintain project files in digital and physical formats.
• Process contracts, purchase orders, and CRM/ERP entries.
• Prepare letters, memos, and reports promptly.
• Reconcile CC statements and maintain receipts and charges.

Skills

Administrative experience

Microsoft Office

Data entry

Communication skills

Multitasking

Confidentiality

Education

High School Diploma

Associates degree in Business Administration

Tools

Procore

Acumatica

Microsoft Office Suite

Job description

RAM Construction Services in Grand Rapids, MI, is seeking an Administrative Assistant/Coordinator to support project managers, estimators, and leadership in a fast-paced construction environment.

The ideal candidate will have 5+ years of administrative experience, strong organization, and proficiency with Procore and Microsoft Office, plus a commitment to safety, accuracy, and teamwork. No travel required; excellent benefits and growth opportunities provided.