Construction Administrative Assistant

Spanconstruction; Madera (CA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

ESOP participation

Growth opportunities

Collaborative work environment

Job summary

Span Construction & Engineering, Inc. in Madera, CA is seeking a Construction Administrative Assistant to provide high-level administrative support across research, reporting, contracts, and document control.

You will train and assist other staff, prepare billings and documents, and support project managers throughout projects. Ideal candidates have a college degree or 4 years of equivalent experience, with at least 3 years in admin support.

Qualifications

• Education: College degree or 4 years equivalent experience.
• Experience: 3 years of administrative support experience.
• Experience in the construction industry is a plus.
• Computer Skills: Microsoft Word, Excel, PowerPoint, and Outlook.
• Procore, Smartsheets, Sage, and MS Teams are a plus.
• Other Requirements: Must be able to receive instruction and supervision.

Responsibilities

• Perform general office duties such as maintaining records and filing documents.
• Prepare billings, contracts, change orders, reports, memos, letters, and transmittals using construction management software.
• Prepare and submit close-out documents for projects.
• Assist Project Manager through the duration of the project.
• Record meeting minutes and distribute to stakeholders.

Skills

Administrative support

Office software proficiency

Education

College degree or 4 years equivalent experience

Tools

Procore

Smartsheets

Sage

MS Teams

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About Us

Span Construction & Engineering, Inc. is a pioneer in state-of-the-art prefab steel construction, proudly operating as a 100% Employee Owned Company (ESOP) in the building industry. Since our inception in 1980 we’ve fostered enduring relationships as trusted advisors with our valued clients. We are the number one builder in our field. We are dedicated to providing exceptional engineering and construction services, having successfully completed over 214 million square feet of buildings to date, with ongoing projects 24/6 throughout the year.

Setting the industry standard, we prioritize safety, quality, and integrity in all our endeavors. We are inspired, challenged, and empowered to be and give our best every day, not only because we are each exceptional at what we do, but also because we are surrounded by hungry, humble and smart people.

Position Summary

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.

Essential Functions

• Safety Responsibilities: Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.
• Adhere to safety procedures in accordance with OSHA safety policies and regulations.
• Strategic Responsibilities: Fully understands and shares a passion for the Company’s core values, mission, and objectives.
• Builds and maintains strong relationships as trusted advisors to our clients.
• Construction Administrative Assistant Responsibilities: Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.
• Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.
• Prepare and submit close-out documents for projects.
• Assist Project Manager through the duration of the project.
• Prepares responses to correspondence containing routine inquiries.
• Files corporate documents, records, and reports.
• Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.
• Trains or assists other administrative staff.
• Records meeting minutes and distributes as directed by the Project Manager
• Compiles, transcribes, and distributes meeting minutes.
• Provides Clients and co-workers with the highest level of service and quality.
• Performs any special projects as directed by management.

Skills and Abilities

Education: College degree or 4 years equivalent experience.

Experience: 3 years of administrative support experience.

Experience in the construction industry is a plus.

Computer Skills:Microsoft Word, Excel, PowerPoint, and Outlook,

Procore, Smartsheets, Sage, and MS Teams are a plus

Other Requirements:Must be able to receive instruction and supervision.

Benefits

• ESOP participation
• Opportunities for growth and professional development within the company
• Engaging and collaborative work environment

Position Status

Position Status: Full-Time

Location

Location: Span HQ Office in Madera, CA

Work Schedule

Work Schedule:Monday to Friday, 8 AM to 5 PM

Physical Requirements

• The ability to remain in a stationary position, often sitting for prolonged periods.
• Manual dexterity needed to operate a computer and other office equipment.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.

Work Environment

• Primarily based in an office setting with a controlled climate.