PROPOSAL COORDINATOR

CI Design, Inc.; Boston (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) matching

Commuter benefits

PTO

Paid company holidays

Job summary

CI Design, Inc. in Boston, MA is seeking a Proposal Coordinator to support architectural projects by coordinating proposals, materials, deadlines, and reviews. The role demands meticulous attention to detail and proactive collaboration with internal and external teams.

You will initiate opportunities, track submission timelines, review requirements, and assemble compliant proposals for leadership approval. This position offers strong growth and comprehensive benefits in a fast-paced environment.

Qualifications

• Strong written and verbal communication.
• Exceptional attention to detail and proofreading abilities.
• Strong organizational and time management skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Experience coordinating with internal teams and external consultants.
• Ability to interpret proposal requirements and ensure compliance.
• Proficiency with Microsoft Office Suite.
• Experience with proposal tracking and project management systems preferred.
• Ability to work effectively in a collaborative team environment.

Responsibilities

• Initiate new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards.
• Review scope and proposal requirements with leadership to coordinate subconsultants, necessary materials, and deadlines.
• Track deadlines associated with proposal submissions, including questions, site walks, consultant deliverables, and response deadlines.
• Collaborate with architects, designers, proposal managers, and subconsultants to gather proposal materials and ensure compliance with submission requirements.
• Distribute proposal templates to subconsultants to ensure brand consistency and proposal cohesion.
• Assemble proposal materials in compliance with client requirements.
• Proofread proposals for clarity, coherence, accuracy, and consistency.
• Prepare proposal drafts for leadership review and incorporate feedback and revisions.
• Organize final proposal reviews and submit approved proposals through designated client portals.
• Follow up on submitted proposals for status updates, outcomes, and new opportunities.Update and maintain records related to opportunities, staff, consultants, clients, and business development activities.

Skills

Communication

Attention to detail

Organization

Time management

Coordination

Requirements interpretation

Microsoft Office

Proposal tracking

Team collaboration

Job description

PROPOSAL COORDINATOR

Department: GENERAL

Employment Type: Full Time

Location: BOSTON, MA

Reporting To: PROPOSAL MANAGER

Compensation: $65,000 / year

Description

Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office.

This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.

KEY RESPONSIBILITIES

• Initiate new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards.
• Review scope and proposal requirements with leadership to coordinate subconsultants, necessary materials, and deadlines.
• Track deadlines associated with proposal submissions, including questions, site walks, consultant deliverables, and response deadlines.
• Collaborate with architects, designers, proposal managers, and subconsultants to gather proposal materials and ensure compliance with submission requirements.
• Distribute proposal templates to subconsultants to ensure brand consistency and proposal cohesion.
• Assemble proposal materials in compliance with client requirements.
• Proofread proposals for clarity, coherence, accuracy, and consistency.
• Prepare proposal drafts for leadership review and incorporate feedback and revisions.
• Organize final proposal reviews and submit approved proposals through designated client portals.
• Follow up on submitted proposals for status updates, outcomes, and new opportunities.Update and maintain records related to opportunities, staff, consultants, clients, and business development activities.

SKILLS, KNOWLEDGE AND EXPERTISE

• Strong written and verbal communication skills.
• Exceptional attention to detail and proofreading abilities.
• Strong organizational and time management skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Experience coordinating with internal teams and external consultants.
• Ability to interpret proposal requirements and ensure compliance.
• Proficiency with Microsoft Office Suite.
• Experience with proposal tracking and project management systems preferred.
• Ability to work effectively in a collaborative team environment.

BENEFITS

• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.