Construction Admin & Projects Office Lead

Potawatomi Federal Solutions; Frederick (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

Silver Lake Construction, LLC is seeking a Construction Office Manager to oversee administrative tasks related to subcontracts, POs, insurance, bonding, certified payroll, and related accounting duties. The role ensures a well-organized office environment for the project management team.

Key duties include assisting with monthly payment applications, document control, timecard processing, and coordination with home office AP for timely invoice processing. Procore proficiency is preferred.

Qualifications

• :AS degree in Business Administration or similar.

Responsibilities

• Support the project management team in the construction process across all phases, including estimating, contracting, buyout, administration and closeout.
• Prepare monthly applications for payment by collecting and backing up documentation and tracking due dates.
• Obtain delivery receipts and daily reports related to material deliveries and organize backup for invoicing.
• Coordinate with Accounts Payable to match receipts with invoices, cost code and obtain manager approvals.
• Collect and forward timecards to payroll after cost coding and approvals.
• Serve as onsite HR liaison for forms, onboarding, and startup/closeout paperwork.
• Set up network room and maintain IT systems for the Frederick office and jobsite trailers.
• Prepare and file subcontract agreements, change orders, and purchase orders with signatures and backups.
• Manage insurance certificates and signature status for project documents.

Skills

Procore

MS Office Suite

Notary Public

Security badge administration

Education

AS degree in Business Administration

Tools

Procore

Job description

Silver Lake Construction, LLC is seeking a Construction Office Manager to oversee administrative tasks related to subcontracts, POs, insurance, bonding, certified payroll, and related accounting duties. The role ensures a well-organized office environment for the project management team.

Key duties include assisting with monthly payment applications, document control, timecard processing, and coordination with home office AP for timely invoice processing. Procore proficiency is preferred.