Construction Admin & Project Support Specialist

The Contractor Consultants; Pikesville (MD); On-site; USD 40,000 - 44,000; Full time

Job summary

Meyers Construction in Maryland is seeking an organized Administrative Assistant to support our fast-paced construction and restoration office. This role focuses on office administration, project documentation, and coordinating between homeowners, vendors, insurance adjusters, and field teams.

You will prepare contracts, manage filing, track documents in ITEL and similar systems, and assist estimators with administrative tasks.

Qualifications

• Previous administrative, office support, or related professional experience.
• Strong scanning, filing, data-entry, and organizational skills.
• Excellent phone etiquette and professional written communication.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Attention to detail with consistent follow-through.

Responsibilities

• Answer calls, direct inquiries, and distribute messages.
• Prepare contracts, scopes of work, change orders, work authorizations and letters.
• Obtain signatures and distribute documentation via Adobe Sign or email.
• Create and maintain job files, loss logs, and electronic records.
• Maintain organized filing systems for contracts and project docs.
• Support estimators and management with daily administrative tasks.

Skills

Organizational skills

Data entry

Phone etiquette

Microsoft Word/Excel

Documentation management

Independent worker

Communication skills

Tools

XactAnalysis

Symbility

Contractor Connection

Alacrity

Foundation

ITEL

Job description

Meyers Construction in Maryland is seeking an organized Administrative Assistant to support our fast-paced construction and restoration office. This role focuses on office administration, project documentation, and coordinating between homeowners, vendors, insurance adjusters, and field teams.

You will prepare contracts, manage filing, track documents in ITEL and similar systems, and assist estimators with administrative tasks.