Construction Admin & Operations Coordinator with Benefits

Total Fire Protection; Sarasota (FL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401(k) with matching (fully vested)

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending account

Health savings account

Professional Development

Paid Time Off & Holidays

Employee Referral Program

Company Events & Social Activities

Yearly Apparel Allowance

Job summary

Total Fire Protection in Sarasota, FL is seeking an Office & Operations Coordinator to provide essential administrative and operational support for construction projects and daily office activities. You will manage project documentation, permitting, billing support, fleet administration, onboarding assistance, and collaborate with project managers to help branch operations run smoothly.

Key responsibilities include document management, permit submissions, subcontractor paperwork, and assisting

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, operations, or construction office experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, communication, and multitasking skills.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Scan, track, and organize pick tickets and material receiving documentation.
• Maintain purchasing and project folders for new construction projects.
• Assist Project Managers with project documentation, reports, and job costing information.
• Support preparation of proposals for tenant improvement (TI) projects.
• Provide W9 and Certificate of Insurance to all new customers
• Set up new Sage jobs and create job numbers.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Total Fire Protection in Sarasota, FL is seeking an Office & Operations Coordinator to provide essential administrative and operational support for construction projects and daily office activities. You will manage project documentation, permitting, billing support, fleet administration, onboarding assistance, and collaborate with project managers to help branch operations run smoothly.

Key responsibilities include document management, permit submissions, subcontractor paperwork, and assisting