Project Coordinator Construction Estimating Support

UV Fire Protection Systems Inc; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Paid time off

Parental leave

Opportunity for advancement

Training & development

Job summary

UV Fire Protection Systems Inc is looking for a Project Coordinator in the Town of Florida, New York. This role involves day-to-day project operations such as managing CRM systems, handling communications, and assisting with project scheduling and estimating support. Ideal candidates have strong organizational abilities, good communication skills, and a positive attitude. Training will be provided, and a valid driver’s license is required. Join a company committed to quality and safety in fire protection systems.

Qualifications

• 1+ year experience in construction, office administration, or coordination role preferred.
• Ability to read construction plans is a plus.
• Positive attitude and willingness to learn.

Responsibilities

• Manage and update CRM system for tracking.
• Handle communications with clients and vendors.
• Assist with estimating support for proposals.

Skills

Strong organizational and multitasking skills

Strong communication skills

Comfortable using computers

Tools

CRM systems

Excel

Job description

Benefits

• 401(k)
• 401(k) matching
• Paid time off
• Parental leave
• Opportunity for advancement
• Training & development

About Us

UV Fire Protection Systems, Inc. is a leading provider of fire sprinkler system installation, service, and inspection throughout South and Central Florida. We specialize in commercial, goverment and military fire protection systems and are committed to quality, safety, and code compliance.

Position Overview

We are seeking a Project Coordinator to assist with day-to-day operations including project coordination, estimating support, CRM management, and communication with clients and internal teams.

This role is ideal for someone organized, proactive, and comfortable handling multiple tasks in a fast-paced construction environment. No fire sprinkler experience required — we will train the right candidate.

Key Responsibilities

• Manage and update CRM system (tracking leads, projects, and client communication)
• Handle emails, calls, and follow-ups with clients, contractors, and vendors
• Assist with estimating support (reviewing plans, organizing takeoffs, preparing proposals)
• Coordinate project schedules, inspections, and field activities
• Order and track materials and deliveries
• Maintain organized project files and documentation
• Support Project Managers with RFIs, submittals, and change orders
• Assist with billing support and job tracking
• Communicate with field teams to help resolve day-to-day issues

Qualifications

• 1+ year experience in construction, office administration, or coordination role preferred
• Strong organizational and multitasking skills
• Comfortable using computers, email, and software systems (CRM, Excel, etc.)
• Ability to read construction plans is a plus (not required)
• Strong communication skills (English required; Spanish is a plus)
• Positive attitude and willingness to learn
• Valid driver’s license

Preferred

• Experience in construction, plumbing, or fire protection
• Familiarity with estimating or takeoffs
• Experience with CRM systems or project management software