Administrative Assistant

Cupertino Electric, Inc.; Santa Fe Springs, Northern (CA, KY); On-site; USD 26,000 - 43,000; Full time

Job summary

Cupertino Electric, Inc. is seeking an organized Administrative Assistant to support the Southern California Office, primarily for the Commercial and Public Infrastructure Team.

You will help manage information flow between the office, field, vendors, and general contractors, and handle daily administrative tasks. Responsibilities include coordinating job start and close, contract routing, data entry for field hours, meeting logistics, and maintenance of files and expense reports.

Qualifications

• Organized and dynamic Administrative Assistant desired.

Responsibilities

• Support the Southern California Office and Commercial/Public Infrastructure Team through daily administrative tasks.
• Coordinate job start/close, vendor and contractor information flow, meetings, and document management.
• Handle phones, copying, scanning, shipping, and data entry; maintain files and expense reports.

Job description

Posting Title: Administrative Assistant
Reports To: Senior Project Manager
Location: Santa Fe Springs, CaliforniaSalary Range: $19.00/hour to $31.25/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI)has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we’ve done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And you're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but howwedo it is everything.

THE COMMERCIAL TEAM

Our strong project management teams, dedicated in-house engineering resources and skilled union field staff work together seamlessly to deliver commercial projects that are as innovative and unique as the clients who build them.

ABOUT THE ROLE

We are seeking an organized and dynamic Administrative Assistant to provide daily support to the Southern California Office, specifically to the Commercial and Public Infrastructure Team. This role is vital in ensuring information flow between the office, field, vendors, and general contractors.

• General Office management, including but not limited to maintenance of office, organizing janitorial services, ensuring adequate office supplies, etc.
• Support the Commercial and Public Infrastructure team with project administrative tasks related to setting up projects, including information flow between office, field, vendors, and general contractors.
• Coordination of job start and job close.
• Contract routing
• Data entry for weekly field employee hours
• Assist personnel with data entry for job tasks
• Maintain and update job files, controlled forms/logs
• Order drawings for field/office personnel
• Organize meetings including resources (e.g. rooms, equipment, lunch, invitations, including contact with external parties etc.), prepare meeting materials, and take minutes as needed
• Handle phones, copying, scanning, and shipping
• Track PM schedule: set up meetings, travel, and catering
• Manage documentation such as proposals, bid presentations, pre-qualifications, change orders, submittals, RFIs, and work orders
• Process new hire materials and conduct on-board orientation and set up for all new employees.
• Manage and reconcile expense reports
• Assist with any other tasks that are required.
  

Skill: Applies acquired job