Construction Admin Assistant — Hybrid, Flexible Hours, PTO

KASTNER RESTORATION LLC; Monticello (MN); Hybrid; USD 57,308,000 - 71,635,000; Part time

Benefits offered by this job

Paid time off

Flexible schedule

Home-based options available

Job summary

Kastner Restoration LLC, a small construction and remodeling company in Monticello, MN, seeks an administrative assistant for part-time, hybrid work. You will enter project details, prepare bids, invoices, and documents, and support permit applications.

The role blends in-person meetings with remote work, requiring reliable attendance in Monticello and strong organizational skills. Responsibilities include creating estimates in QuickBooks, drafting contracts, and handling customer

Qualifications

• Comfortable using a computer, email, and common office software.
• Familiarity with Google Workspace, especially Google Sheets and Google Docs.
• Strong listening skills and the ability to accurately enter information provided verbally.
• Good typing speed and attention to detail.
• Basic math skills.
• Organized, dependable, and self-motivated.
• Comfortable making professional phone calls and communicating with customers, suppliers, and public officials.
• Able to problem-solve and complete tasks with limited supervision.
• Able to work both independently and directly alongside the contractor.
• Located close enough to Monticello to attend regular in-office meetings.
• QuickBooks experience.
• Previous administrative assistant, office assistant, or personal assistant experience.
• Construction, remodeling, estimating, or invoicing experience.
• Experience with construction permits or building departments.
• Knowledge of ADA requirements, accessible remodeling, or home-accessibility projects.
• Training can be provided for company-specific processes. Construction and QuickBooks experience would be helpful, but the most important qualities are reliability, communication, attention to detail, and a willingness to learn.

Responsibilities

• Sit down with the contractor, listen to project information, and accurately enter or organize the details.
• Create and update construction bids and estimates in QuickBooks.
• Prepare invoices, contracts, proposals, and other customer documents.
• Search for invoices and project information in QuickBooks; create and maintain spreadsheets using Google Sheets.
• Draft and edit documents using Google Docs.
• Complete online forms and assist with construction permit applications.
• Send contracts, bids, invoices, and other documents to customers.
• Make occasional phone calls to suppliers, vendors, subcontractors, or building officials to request pricing or ask project-related questions.
• Perform basic math and organize pricing information.
• Keep project files and administrative information organized.
• Follow up on outstanding questions or documents.
• Help solve routine administrative and computer-related problems independently.
• Help attend regular in-office meetings in Monticello.

Skills

Attention to detail

Strong listening skills

Customer communication

Organized

Self-motivated

Phone communication

Independent work

Tools

Google Sheets

Google Docs

QuickBooks

Job description

Kastner Restoration LLC, a small construction and remodeling company in Monticello, MN, seeks an administrative assistant for part-time, hybrid work. You will enter project details, prepare bids, invoices, and documents, and support permit applications.

The role blends in-person meetings with remote work, requiring reliable attendance in Monticello and strong organizational skills. Responsibilities include creating estimates in QuickBooks, drafting contracts, and handling customer