Construction Admin and Permit Specialist

Jonas Yoder Custom Homes Inc; Sarasota (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

A custom home building company located in Sarasota is seeking a detail-oriented Construction Admin & Permit Specialist to support permitting, estimating, and administration functions. The ideal candidate will possess strong organizational skills, experience in construction administration, and proficiency in Microsoft Office. This entry-level position offers a full-time opportunity to contribute to a dedicated team committed to quality craftsmanship and customer service.

Qualifications

• Previous experience in construction administration, permitting, or related field preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Complete permit application packages for submittals.
• Track permit applications and processes through completion.
• Provide general administrative support to the Director of Operations.
• Enter estimates into QuickBooks and coordinate with accounting.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office Suite

QuickBooks

Tools

Google Workspace

Excel

Excel

QuickBooks

Job description

Construction Admin and Permit Specialist

Location: Sarasota, FL

Employment Type: Full-Time

About Us:

Jonas Yoder Custom Homes, Inc. is a custom home builder dedicated to integrity, quality craftsmanship and outstanding customer service. We’re seeking a detail-oriented and motivated Construction Admin & Permit Specialist to join our team. This role plays a key part in supporting permitting, estimating, administration, and accounting functions for our company.

Key Responsibilities:

• Complete permit application packages for submittals
• Track permit applications and processes through completion
• Prepare permit addendums after the start of construction
• Assist with printing and distributing plans for bidding
• Track bids, complete follow-up calls and emails
• Review and update contracts as directed
• Develop and update historical cost spreadsheets

Administration

• Greet customers and vendors in person and over the phone
• Answer and direct phone calls, take messages as needed
• Schedule appointments for principals
• Monitor daily emails and track communications with potential and new customers
• Follow up on calls and emails with clients and vendors
• Draft and send sign-off documentation to customers
• Create and maintain Spec Books
• Coordinate scheduling and communication with vendors
• Maintain organized files and assist with monthly compliance checks (GL & Workers Comp)
• Provide general administrative support to the Director of Operations

Accounting

• Digitally stamp and file invoices in project manager folders
• Help monitor NTOs, obtain partial & final releases, and send to lenders when needed
• Download and organize monthly credit card statements
• Send weekly project reports to project managers
• Enter job estimates into QuickBooks and coordinate review with accounting team
• Assist with vendor outreach and onboarding
• Develop and update historical cost spreadsheet at the closing of each project

Qualifications

• Previous experience in construction administration, permitting, or related field preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite, Google Workspace, and Excel
• Experience with QuickBooks is a plus
• Excellent written and verbal communication skills
• Self-motivated, detail-oriented, and able to manage multiple priorities

Seniority level

• Entry level

Job function

• Management and Manufacturing

Referral messages and unrelated postings have been removed to focus on the role details.