Administrative and Permitting Specialist

Miller Marriott Architecture • Design • Build; Milwaukee (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Miller Marriott Architecture • Design • Build is seeking an organized, independent administrative professional to join our Milwaukee team. The role emphasizes attention to detail, strong communication, and the ability to juggle multiple tasks while collaborating with designers, project managers, and staff.

Responsibilities include permit management, onboarding, insurance administration, compliance reporting, office operations, and supporting executives.

Qualifications

• Must be highly organized and efficient.
• Strong communication and teamwork.
• Willing to learn and grow.
• Professional demeanor.
• Excellent MS Office skills.

Responsibilities

• Manage the preparation, submission, and tracking of permits for home projects with municipalities and teams.
• Assist with employee onboarding and manage health insurance and benefits policies.
• Administer and maintain business insurance and vehicle registrations.
• Track subcontractor certificates of insurance.
• Provide compliance reporting throughout the year.
• Manage office operations and procurement (supplies, ink, paper).
• Provide special project and event planning support.
• Maintain accurate physical and digital filing systems.
• Provide administrative support across the team.
• Provide personal support to company owners (mailing packages, scheduling).

Skills

Highly organized

Committed

Adaptable

Flexible

Personable

Reliable

Professional

Communicator

Proactive

Follow up

Attention to detail

Positive attitude

Tools

MS Office

Job description

This role is ideal for someone who can work independently and wants to be an integral part of our team. They understand the importance of attention to detail and strong communication and organizational skills, can manage multiple tasks simultaneously, and collaborate with various departments to meet the company's growing needs.

Responsibilities

• Manage the preparation, submission, and tracking of permits for home projects, coordinating with municipalities, designers, and construction teams to secure timely approvals, maintain accurate records, and keep projects moving in accordance with local requirements
• Assist with employee onboarding and maintain employee health insurance and benefits policies
• Administer and maintain business insurance and vehicle registrations and insurance
• Track subcontractor certificates of insurance
• Provide compliance reporting throughout the year
• Manage office operations and procurement as needed (general supplies, ink, paper, etc.)
• Provide special project and event planning support
• Maintain accurate physical and digital filing systems
• Provide administrative support across the team
• Provide some personal support to company owners (mailing packages, scheduling, etc.)

Key Skills & Qualifications

• Highly organized and efficient
• Committed, eager to be part of the team, and excited to join a reputable company
• Adaptable and flexible, willing to learn and grow
• Personable, reliable, and professional
• Skilled professional communicator, both internally and externally
• Takes initiative and works with minimal supervision
• Seeks clarification and follows up as appropriate
• Completes tasks with a high degree of quality and attention to detail
• Proficiency in Microsoft Office Suite and other relevant software
• Professional experience, demeanor, and a positive attitude