Admin & Compliance Coordinator

Omari construction LLC; Vienna (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

Omari Construction LLC is seeking an Admin & Compliance Coordinator to support our operations team by ensuring projects are documented, compliant, and ready to move forward. This role focuses on permits, licensing, contract review, and maintaining accurate project records within our systems.

The ideal candidate thrives in a fast-paced environment, is highly organized, detail-oriented, and proficient with spreadsheets and CRM tools.

Qualifications

• 2+ years of experience in administrative coordination, compliance, permitting, construction operations, or a related field.
• Experience in construction, roofing, exterior remodeling, or general contracting strongly preferred.
• Familiarity with municipal permitting processes, contractor licensing, and insurance compliance.
• Strong organizational skills with exceptional attention to detail.
• Ability to review contracts, project documentation, and basic financial information for accuracy.
• Comfortable working with spreadsheets, CRM systems, and digital document management tools.
• Experience with AccuLynx or similar construction management software is a plus.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, track deadlines, and follow through independently.
• A proactive, solutions-oriented mindset with the confidence to identify discrepancies and elevate concerns when necessary.
• Ability to work collaboratively with sales, production, operations, and leadership teams.

Responsibilities

• Coordinate, submit, and track municipal permits for construction projects across assigned jurisdictions.
• Review contracts, project scopes, and supporting documentation for completeness and accuracy.
• Maintain accurate project records and ensure proper uploading of contracts, invoices, permits, and change orders.
• Prepare weekly reports on permitting, licensing, compliance, and project workflow status for operations leadership.
• Identify missing information or compliance concerns that could delay project readiness and escalate as needed.

Skills

Administrative coordination

Compliance

Permitting

Construction operations

CRM systems

AccuLynx experience

Communication skills

Tools

AccuLynx

Job description

About Us

At Omari Construction, we're more than a construction firm — we're a dedicated team building modern projects with timeless craftsmanship. From residential and commercial construction to exterior renovations and restoration, our work is built on quality, integrity, and personal connection.

We believe in rewarding success, celebrating achievements, and fostering an environment where you can reach your full potential.

Omari Construction is seeking a highly organized, detail-oriented, and proactive Admin & Compliance Coordinator to support our operations team and ensure projects are properly documented, compliant, and ready to move forward.

This position plays an important role in keeping our projects running efficiently by coordinating permits, maintaining licensing and compliance records, reviewing contracts and job documentation, and ensuring projects meet established administrative and financial requirements before moving into production.

The ideal candidate is someone who thrives in a fast-paced environment, enjoys creating order out of complexity, and takes pride in keeping processes organized, accurate, and on track.

What You'll Do

Permitting & Regulatory Compliance

• Coordinate, submit, and track municipal permits for construction projects across assigned jurisdictions.
• Monitor permit applications, inspection requirements, approvals, and project closeouts.
• Maintain accurate records of company licenses, registrations, and renewal deadlines.
• Assist with licensing and permitting requirements as the company expands into new markets.
• Ensure required regulatory documentation is complete, current, and properly maintained.

Contract Review & Job Readiness

• Review contracts, project scopes, and supporting documentation for completeness and accuracy.
• Verify that required paperwork and approvals are in place before projects move into production.
• Review contract amounts, approved project costs, and projected gross profit margins against established company guidelines.
• Approve administrative release of projects that meet documented requirements and elevate exceptions to leadership.
• Identify missing information, documentation discrepancies, or compliance concerns that could delay project readiness.
• Verify subcontractor licenses, registrations, and insurance certificates before work begins.
• Maintain organized and up-to-date subcontractor compliance records.
• Track expiration dates and follow up on outstanding or missing documentation.
• Coordinate with internal teams to resolve compliance issues before subcontractors are cleared for work.

CRM & Documentation Management

• Maintain accurate project records, documentation, and workflow stages within AccuLynx.
• Ensure contracts, invoices, permits, change orders, and other required documents are properly uploaded and organized.
• Track administrative holds, outstanding requirements, and project handoffs.
• Monitor change-order documentation and route requests for appropriate approvals.
• Communicate documentation and readiness updates to sales, production, and operations teams.

Administrative Coordination & Reporting

• Maintain a daily administrative hold log to track outstanding project requirements.
• Prepare weekly reports on permitting, licensing, compliance, and project workflow status for operations leadership.
• Communicate with internal departments to help resolve administrative delays.
• Provide general office administrative support, correspondence, and recordkeeping.
• Identify opportunities to improve administrative workflows, documentation accuracy, and process efficiency.

What We're Looking For

• 2+ years of experience in administrative coordination, compliance, permitting, construction operations, or a related field preferred.
• Experience in construction, roofing, exterior remodeling, or general contracting strongly preferred.
• Familiarity with municipal permitting processes, contractor licensing, and insurance compliance.
• Strong organizational skills with exceptional attention to detail.
• Ability to review contracts, project documentation, and basic financial information for accuracy.
• Comfortable working with spreadsheets, CRM systems, and digital document management tools.
• Experience with AccuLynx or similar construction management software is a plus.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, track deadlines, and follow through independently.
• A proactive, solutions-oriented mindset with the confidence to identify discrepancies and elevate concerns when necessary.
• Ability to work collaboratively with sales, production, operations, and leadership teams.

Why Join Omari Construction?

• Competitive annual salary of $55,000–$60,000.
• Opportunity to play an important role in supporting construction operations and compliance.
• Work directly with operations leadership and collaborate across multiple departments.
• Help develop and improve processes that support the company's continued growth.
• Join a growing construction company where your organization, attention to detail, and contributions make a meaningful impact.