Construction Admin & Accounting Coordinator

J.M. Porter Construction, LLC.; South Carolina; On-site; USD 25,000 - 41,000; Part time

Job summary

J.M. Porter Construction, LLC. is seeking an Administrative & Construction Accounting Coordinator to keep project finances and administration organized. Initial duties include entering and organizing subcontractor and vendor invoices in Buildertrend and processing weekly bill payments.

There is potential to expand responsibilities to include estimating support, financial reporting, and bridging Buildertrend with QuickBooks Online. The role offers growth as the company scales.

Qualifications

• Experience with construction accounting, bookkeeping, or financial management is a plus.
• Experience with Buildertrend and QuickBooks Online preferred.
• Strong organizational and accounting skills.
• Ability to maintain confidentiality with sensitive financial information.
• Comfortable working independently.
• Willing to learn Buildertrend and internal processes.

Responsibilities

• Enter subcontractor and vendor invoices into Buildertrend accurately and consistently.
• Ensure invoices are assigned to the correct project, cost code, and category.
• Review invoices for accuracy and completeness.
• Maintain organized records of bills and supporting documentation.
• Prepare and process weekly vendor and subcontractor payments.
• Follow up on missing invoices, documentation, or payment information.
• Help ensure project costs are captured accurately and in a timely manner.
• Assist with tracking outstanding bills and accounts payable.
• Provide administrative support to project managers and ownership.

Skills

Organized

Detail-oriented

Reliable

Spreadsheets

Numbers

Buildertrend

Confidential info

Tools

Buildertrend

QuickBooks Online

Job description

J.M. Porter Construction, LLC. is seeking an Administrative & Construction Accounting Coordinator to keep project finances and administration organized. Initial duties include entering and organizing subcontractor and vendor invoices in Buildertrend and processing weekly bill payments.

There is potential to expand responsibilities to include estimating support, financial reporting, and bridging Buildertrend with QuickBooks Online. The role offers growth as the company scales.