Construction Accounts Payable & Job Cost Specialist

B; Concord (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

B&B Concrete is seeking an Accounts Payable specialist to manage the full AP cycle for our concrete subcontracting operations. You will review invoices, ensure correct company and job coding, and process payments while maintaining strict internal controls.

You will work closely with project managers, vendors, and the accounting team to resolve discrepancies, perform vendor reconciliations, and support month-end reporting.

Qualifications

• Experience managing full-cycle accounts payable; construction accounting experience preferred.
• Understanding of job costing, cost codes, purchase orders, equipment rentals, retainage, and lien waivers.
• ComputerEase experience preferred.
• Proficiency in Microsoft Excel, Outlook, and electronic document management.
• Strong attention to detail, organization, follow-through, and professional communication.

Responsibilities

• Receive and organize invoices, credit memos, statements, and supporting documents.
• Review invoices before entry for accuracy, duplicate billing, correct company name, pricing, quantities, taxes, payment terms, and documentation.
• Match invoices to purchase orders, delivery tickets, rental agreements, and other records.
• Obtain required approvals and assign correct GL accounts, job numbers, cost codes, and equipment numbers.
• Enter invoices and credits into ComputerEase accurately and within deadlines.
• Track missing approvals, disputed charges, and incomplete documentation through resolution.
• Process invoices for concrete, reinforcing steel, forming materials, equipment rentals, fuel, trucking, pumping, tools, supplies, and subcontracted services.
• Work with project managers to resolve job coding, PO, pricing, and scope discrepancies.
• Identify costs charged to wrong company, project, department, or equipment unit and coordinate corrections.
• Support PM with tracking subcontractor progress billings, retainage, approved changes, and required payment documentation.
• Obtain vendor information (W-9s, insurance) for timely entry of invoices.
• Reconcile vendor statements and investigate missing invoices, unapplied payments, credits, and past-due balances.
• Complete weekly and monthly vendor reconciliations by deadlines.
• Respond to vendor inquiries with accurate payment status and follow-up dates.

Skills

Accounts payable

Construction accounting

Job costing

Excel

Vendor reconciliation

Attention to detail

Tools

ComputerEase

Excel

Job description

B&B Concrete is seeking an Accounts Payable specialist to manage the full AP cycle for our concrete subcontracting operations. You will review invoices, ensure correct company and job coding, and process payments while maintaining strict internal controls.

You will work closely with project managers, vendors, and the accounting team to resolve discrepancies, perform vendor reconciliations, and support month-end reporting.