Legal Client Intake Administrative Assistant

GBTS; Phoenix (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity is seeking a detail-oriented Conflicts Administrative Assistant to support the conflicts team within the legal operations group. You will assist new business intake, review conflicts of interest, and securely manage confidential data for a fast-paced law firm environment.

Responsibilities include updating databases, conducting conflict searches, preparing reports for attorneys, and handling routine inquiries with discretion.

Qualifications

• Bachelor’s degree preferred; law firm experience preferred.
• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.
• Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.
• Ability to work independently and as part of a team, follow instructions, and work overtime when needed.
• Excellent organizational skills with exceptional attention to detail.

Responsibilities

• Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.
• Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.
• Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.
• Respond to standard departmental email inquiries, elevate issues, and assist with filing and record-keeping.
• Conduct conflict-of-interest searches using the firm’s conflict database systems.
• Analyze search results and generate reports identifying potential conflicts for attorney review.
• Communicate conflict check results clearly and promptly to attorneys and staff.
• Provide general administrative support and assist with additional duties as requested.

Skills

Microsoft Word

Microsoft Excel

Legal software

Attention to detail

Discretion with confidential info

Communication skills

Organizational skills

Multitasking

Education

Bachelor’s degree

Tools

Aderant

Intapp Terms

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

Join Opensity Solutions' legal operations team where your attention to detail and analytical skills will play a critical role in protecting the integrity of client relationships and ensuring compliance with professional responsibility standards. As a Conflicts Administrative Assistant, you will serve as a key member of the conflicts team, supporting new business intake, conflict-of-interest reviews, and confidential data management for a fast-paced law firm environment. This is an excellent opportunity for a highly organized professional who enjoys working with complex information, collaborating with legal professionals, and building a career within the legal services industry.

Responsibilities

• Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.
• Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.
• Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.
• Respond to standard departmental email inquiries, elevate issues, and assist with filing and record-keeping.
• Conduct conflict-of-interest searches using the firm’s conflict database systems.
• Analyze search results and generate reports identifying potential conflicts for attorney review.
• Communicate conflict check results clearly and promptly to attorneys and staff.
• Provide general administrative support and assist with additional duties as requested.

Requirements

• Bachelor’s degree preferred; law firm experience preferred.
• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.
• Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.
• Ability to work independently and as part of a team, follow instructions, and work overtime when needed
• Excellent organizational skills with exceptional attention to detail.

The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. This position has a shift of Monday-Friday 8am-5pm AZT.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

#LI-MT1

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.