Academic Affairs HR & Projects Lead

The California State University; Northern (KY); Hybrid; USD 81,000 - 87,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

San José State University seeks a Personnel and Projects Specialist within the Academic Business and Strategic Operations (ABSO) to provide confidential administrative, personnel, project, and operational support for ABSO and the Division of Academic Affairs.

Reporting to the Academic Business Strategist, the role coordinates complex personnel processes, analyzes confidential information, supports divisional projects and change initiatives, and serves as a liaison among People and Culture, DROs,

Qualifications

• Bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position
• Three years of administrative work experience

Responsibilities

• Coordinate confidential administrative support for division-wide personnel processes, including recruitment, classification/compensation, organizational changes, performance evaluations, and other personnel transactions
• Review and track recruitment and classification/compensation requests for completeness, approvals, and funding verification prior to division-level review
• Provide guidance to managers regarding personnel processes, collective bargaining agreement requirements, and university policies and procedures; consult with the Academic Business Strategist and People & Culture on complex matters
• Serve as a liaison among People & Culture, DROs, managers, and unit analysts regarding personnel processes
• Coordinate student assistant personnel processes, including hiring, payroll activities, onboarding/offboarding, tracking hours and funding allocations
• Support managers with Absence Management, reporting structure changes, and other personnel transactions
• Assist managers with the development and revision of position descriptions as needed
• Coordinate and monitor the division-wide staff performance evaluation process, maintain current resources and guidance on the AA Resource Hub, and prepare annual and probationary reports
• Collaborate with Faculty Success and People and Culture on faculty personnel processes, as assigned
• Provide confidential administrative and logistical support for executive-level searches conducted by the Office of the Provost
• Coordinate division-wide projects, initiatives, and events that advance Academic Affairs priorities; establish project tasks, timelines, deliverables, and tracking mechanisms
• Analyze administrative processes and operational data to identify issues, opportunities for improvement, and potential solutions; develop recommendations for consideration by management
• Provide administrative research, analysis, coordination, and support for ABSO and division-wide initiatives

Skills

Confidentiality

HR policies

Analytical skills

Project coordination

Communication

Budgeting basics

Google Workspace

PeopleSoft/CHRS

Lucidchart

Education

Bachelor’s degree or related training

Tools

Google Workspace

Microsoft Office

PeopleSoft/CHRS

Lucidchart

Job description

San José State University seeks a Personnel and Projects Specialist within the Academic Business and Strategic Operations (ABSO) to provide confidential administrative, personnel, project, and operational support for ABSO and the Division of Academic Affairs.

Reporting to the Academic Business Strategist, the role coordinates complex personnel processes, analyzes confidential information, supports divisional projects and change initiatives, and serves as a liaison among People and Culture, DROs,