Confidential Executive Associate

The City University of New York; New York (NY); Hybrid; USD 98,995 - 109,898; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition waivers

Paid time off

Job summary

The City University of New York is seeking an Administrative Executive Associate to provide high-level support to the Vice Chancellor’s office. You will manage complex workflows and assist in high-impact initiatives.

Ideal candidates should possess a Bachelor’s degree along with six years of relevant experience, particularly in an executive environment. The role offers a hybrid work schedule and comprehensive benefits.

Qualifications

• Minimum of six years of relevant experience.
• Proven ability to manage and coordinate communications effectively.
• Experience in executive leadership environment preferred.

Responsibilities

• Support the Vice Chancellor’s leadership team by coordinating priorities.
• Manage the Vice Chancellor’s calendar and coordinate meetings.
• Oversee administrative operations for executive meetings and events.

Skills

High-level support experience

Technical proficiency

Organizational skills

Analytical thinking

Interpersonal skills

Communication skills

Education

Bachelor's Degree

Tools

Workday

Job description

Administrative Executive Associate – Central Office, Full-Time

Position Overview

Provides high-level administrative, operational, and strategic support to the Vice Chancellor’s office, managing complex workflows, executive activities, and high-impact initiatives in a fast-paced environment.

Responsibilities

• Directly support the Vice Chancellor’s leadership team by coordinating priorities, streamlining workflows, and ensuring effective execution of office-wide initiatives.
• Assess, prioritize, and escalates issues to UHR leadership, determining proper courses of action and facilitating timely resolution.
• Manage the Vice Chancellor’s calendar, coordinate meetings and events (virtual and in-person), and collaborate with Chancellery, union leadership, and service partners.
• Oversee administrative operations and logistics for executive meetings, events, speeches, and appearances, including partnering with internal and external stakeholders.
• Secure venues, manage event logistics, and prepare agendas, communications, and materials.
• Manage vendor relationships and payments, and partner with IT for event-related technology needs.
• Support procurement activities, ensuring compliance with CUNY financial policies, reconcile credit cards, invoices, and procurement processes.
• Manage and coordinate communications on behalf of the Vice Chancellor and UHR.
• Proactively optimize the Vice Chancellor’s time by anticipating priorities, resolving scheduling conflicts, and aligning activities with organizational goals.
• Maintain office records and oversee record retention for the Vice Chancellor’s Office.

Qualifications

Minimum:

• Bachelor’s Degree and six years of relevant experience.

Preferred:

• Experience providing high-level support within an executive leadership environment, preferably in a Vice Chancellor or comparable office.
• Strong technical proficiency, including data analysis and reporting, and experience with enterprise systems such as Workday.
• Exceptional organizational and project management skills, with ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong analytical, critical thinking, and problem‑solving abilities with high attention to detail.
• Proactive, flexible, service-oriented approach, with strong interpersonal skills and ability to work across a multi‑stakeholder environment.
• Excellent written and verbal communication skills, including development of executive-level materials and facilitation of meetings.
• Proven ability to support operational, administrative, and strategic needs of a Vice Chancellor’s Office, including coordination of cross-functional initiatives and executive communications.

Compensation and Benefits

The salary range is $98,995 - $109,898, commensurate with credentials, education, and experience. CUNY offers health plans, retirement/pension benefits, tuition waivers, and paid time off, among other benefits.

Equal Employment Opportunity

CUNY encourages people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.

Position is eligible for a hybrid work schedule and is excluded from union representation.