Conference Services Manager

HHM Hotels; Arlington (VA); On-site; USD 60,000 - 75,000; Full time

Job summary

HHM Hotels is seeking a Conference Services Manager to lead the conference services team and coordinate for groups and meetings across the property.

The role involves planning and conducting client meetings, coordinating with sales, front desk and reservations, and ensuring service standards align with HHM’s values.

Qualifications

• Degree preferred: associate or bachelor’s.
• 1–3 years of related experience.

Responsibilities

• Interview, train, schedule, and coach associates to standards.
• Plan pre- and post-convention meetings with clients and departments.
• Coordinate with sales/front office/reservations to manage group blocks.
• Assign banquet/meeting rooms and review setup with staff.
• Assist sales in promoting the hotel and securing re-bookings.
• Document tracking of group activity and generate account history reports.
• Follow HHM EarthView sustainability guidelines and safety procedures.

Skills

People management

Coaching

Client relations

Event coordination

Communication

Education

Associate degree

Bachelor's degree

Job description

Opportunity: Conference Services Manager

Manage operation of the Conference Services Department overseeing coordination of conference and meeting groups in accordance with established guest service and sustainability standards.

Your Growth Path

Sales Manager – Director of Catering Sales – Director of Sales

Your Focus

• Interview, select, train, schedule, coach, and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values.
• Plan and conduct pre and post-convention meetings with clients and respective departments.
• Establish rapport with and entertain meeting planners while promoting hotel facilities and services.
• Conduct walking site inspections throughout property.
• Monitor in-house group activity, providing assistance as needed.
• Communicate with sales, front office and reservations in order to coordinate and monitor guest room blocks and special reservation needs.
• Assign banquet/meeting rooms set up based on needs of clients.
• Review banquet associates’ work to ensure accuracy.
• Assist sales staff in promoting hotel, developing leads, and securing re-bookings.
• Coordinate activities of various departments to service accounts.
• Document tracking of group activity. Access and input data into a computer system to generate account history reports.
• Follow sustainability guidelines and practices related to HHM’s EarthView program.
• Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.
• Perform other duties as requested by management.

Your Background and Skills

• Associate or Bachelor’s degree preferred.
• 1 to 3 years' of related experience.

WorkEnvironment and Context

• Work schedule varies and may include working on holidays and weekends.
• Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling, or crouching.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Source: HHM Hotels