Conference Event Planner II (100% Remote)

Dawar Consulting, Inc.; United States; Remote; USD 55,000 - 77,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid sick leave

401K

Job summary

Dawar Consulting, Inc. is assisting a client in biotechnology with a Conference Event Planner II for 100% remote work. This long-term contract role pays $48/hr on W2 and focuses on U.S.-based congresses and related meetings.

You will coordinate logistics, registrations, budgets, and vendor relations, drive process improvements, and deliver clear post-event analyses with cross-functional teams.

Qualifications

• Bachelor’s degree required.
• 3+ years of experience in congress planning, conference management, event planning, or meeting coordination.
• Strong project management, organizational, and communication skills.
• Experience managing vendors, budgets, registrations, and event logistics.
• Biotech/healthcare meeting experience preferred.

Responsibilities

• Lead planning and execution of Tier 2/3 and regional congresses, ensuring timelines, deliverables, and event objectives are met.
• Coordinate registration, attendee communications, budget tracking, purchase orders, and event logistics.
• Manage congress allocation processes and maintain accurate event data and records.
• Collaborate with vendors and cross-functional teams to support seamless event execution.
• Monitor budgets, invoices, deadlines, and operational activities; proactively resolve issues.
• Maintain event assets, planning tools, playbooks, and best-practice documentation.
• Support implementation of new technologies and process improvements, including AI-enabled solutions.
• Serve as a key point of contact for congress planning operations and stakeholder support.
• Prepare post-event reports, metrics, and analysis to evaluate event success.

Skills

Project management

Organizational skills

Communication skills

Education

Bachelor's degree

Job description

Our client, a worldleader in biotechnology and life sciences, is looking for a "ConferenceEvent Planner II (100% Remote)". Job Duration: LongTerm Contract (Possibility Of Extension) Pay Rate : $48/hr on W2 Company Benefits: Medical, Dental,Vision, Paid Sick leave, 401K Support the planningand execution of U.S.-based congresses, conferences, and related meetings bymanaging event logistics, vendor coordination, registration, budgets, andoperational activities. Partner with internal stakeholders and external vendorsto ensure successful event delivery while driving process improvements andplanning consistency across the team.

Key Responsibilities:

• Lead planning and execution of Tier 2/3 and regional congresses, ensuring timelines, deliverables, and event objectives are met.
• Coordinate registration, attendee communications, budget tracking, purchase orders, and event logistics.
• Manage congress allocation processes and maintain accurate event data and records.
• Collaborate with vendors and cross-functional teams to support seamless event execution.
• Monitor budgets, invoices, deadlines, and operational activities; proactively resolve issues.
• Maintain event assets, planning tools, playbooks, and best-practice documentation.
• Support implementation of new technologies and process improvements, including AI-enabled solutions.
• Serve as a key point of contact for congress planning operations and stakeholder support.
• Prepare post-event reports, metrics, and analysis to evaluate event success.

Qualifications:

• Bachelor’s degree required.
• 3+ years of experience in congress planning, conference management, event planning, or meeting coordination.
• Strong project management, organizational, and communication skills.
• Experience managing vendors, budgets, registrations, and event logistics.
• Ability to work effectively in a fast-paced, cross-functional environment.
• Experience in biotech, pharmaceutical, healthcare, or medical meeting environments preferred.

PreferredQualifications:

• Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM), or equivalent certification.
• Experience supporting scientific congresses, medical conferences, or pharmaceutical events.