Meetings Management, Congress & HCP Operations Lead

WaveCrest Staffing Group; Ridgefield (CT); Presencial; USD 80 000 - 120 000; Tempo integral

Resumo da oferta

WaveCrest Staffing Group is seeking an Operations Lead in Ridgefield, CT to oversee meeting and congress operations for a client in the biotechnology sector. The role drives meeting workflows, budgets, vendors, systems, reporting, compliance, and process improvements within a regulated healthcare environment.

The incumbent will manage meeting intake, timelines, attendee data, and materials, track budgets and invoices, coordinate cross-functional stakeholders, support HCP engagement, and develop

Qualificações

• Bachelor’s degree with 3+ years of relevant experience, or Master’s degree with 2+ years.
• Experience in meeting/congress management, event operations, project management, procurement, vendor management, budgeting, or regulated operations.
• Strong organization, communication, financial tracking, problem solving, and stakeholder management skills.

Responsabilidades

• Manage meeting intake, timelines, registration, attendee data, materials, approvals, and closeout.
• Track budgets, purchase orders, invoices, payments, accruals, and vendor reconciliation.
• Coordinate vendors and internal stakeholders across meeting, finance, procurement, compliance, and technology teams.
• Support HCP engagement, Speaker Bureau, advisory board, and contracting activities as needed.
• Create dashboards and reports and provide leadership visibility into meeting, financial, vendor, and operational data.
• Identify process gaps and implement improvements, standardization, and automation to increase efficiency and compliance.

Conhecimentos

Meeting management

Event operations

Project management

Procurement

Vendor management

Budgeting

Regulated operations

Stakeholder management

Problem solving

Communication

Organization

Financial tracking

Formação académica

Bachelor’s degree

Master’s degree

Ferramentas

Cvent

SpotMe

Power BI

Power Apps

Veeva Vault

Descrição da oferta de emprego

Great opportunity to work as an Operations Lead for our client, a renowned leader in biotechnology, is revolutionizing the use of living cells to create groundbreaking biologic medicines. As a guiding force in the biotech industry, they set the bar for innovation and advancement.

Operations Lead

Location: Ridgefield, CT

Contract: 1 year

Benefits: Medical, Dental, Holiday, PTO 401K matching

Meetings Management, Congress & HCP Operations Lead

Job Summary

The Operations Lead manages meeting and congress operations, supporting HCP and internal meetings in a regulated healthcare/pharmaceutical environment. The role oversees meeting workflows, budgets, vendors, systems, reporting, compliance, and process improvements.

Key Responsibilities

• Manage meeting intake, timelines, registration, attendee data, materials, approvals, and closeout.
• Track budgets, purchase orders, invoices, payments, accruals, and vendor reconciliation.
• Coordinate vendors and internal stakeholders across meeting, finance, procurement, compliance, and technology teams.
• Support HCP engagement, Speaker Bureau, advisory board, and contracting activities as needed.
• Create dashboards and reports and provide leadership visibility into meeting, financial, vendor, and operational data.
• Identify process gaps and implement improvements, standardization, and automation to increase efficiency and compliance.

Qualifications

• Bachelor’s degree with 3+ years of relevant experience, or master’s degree with 2+ years.
• Experience in meeting/congress management, event operations, project management, procurement, vendor management, budgeting, or regulated operations.
• Strong organization, communication, financial tracking, problem-solving, and stakeholder management skills.
• Healthcare, pharmaceutical, life sciences, or regulated industry experience preferred.
• Experience with Cvent, SpotMe, Power BI, Power Apps, Veeva Vault, or similar systems preferred.

This job description is a complete list of all desired skills but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!

INDBH