Sr. Coordinator, Meetings and Congresses

Neurocrine Biosciences; San Diego (CA); On-site; USD 103,000 - 141,000; Full time

Benefits offered by this job

Retirement plan with company match

Paid vacation & holidays

Parental leave

Medical, dental, vision coverage

Job summary

Neurocrine Biosciences is seeking an Events & Meetings Coordinator within Marketing Operations in San Diego. The role supports the logistical planning and execution of meetings and conferences, ensuring goals are met and attendee satisfaction.

You will coordinate registrations, travel, rooming, catering, A/V, budgets, and vendor management, collaborating with cross-functional teams. A strong emphasis on project management, communication, and attention to detail is essential; travel up to 25%

Qualifications

• BS/BA in marketing, communications or life sciences; 4+ years' relevant experience.
• Or MA/MS in marketing, communications or life sciences; 2+ years' relevant experience.
• Proven track record of successful project management.
• Adobe Acrobat and Microsoft Office proficiency.
• Experience with meeting planning tools such as Cvent preferred.

Responsibilities

• Processes meeting and conference contracts and purchase requests, tracking against approved event budgets.
• Coordinates meeting and conference logistics including registration, attendee communications, travel, rooming lists, food and beverage, AV and spaces.
• Manages external vendors including hotels, DMCs and other vendors to meet timelines.
• Provides onsite support and acts as the primary contact for attendees and inquiries.
• Develops status reports, surveys, and metrics to identify trends and improvements.
• Ability to travel approximately 25%.

Skills

Project management

Meeting planning

Vendor management

Communication skills

Attention to detail

Education

BS/BA in marketing, communications or life sciences

MA/MS in marketing, communications or life sciences

Tools

Cvent

Adobe Acrobat

Microsoft Office

Job description

Who We Are

Neurocrine Biosciences is a leading biopharmaceutical company with a simple purpose: to relieve suffering for people with great needs. We are dedicated to discovering, developing and commercializing life-changing treatments for patients with under-addressed neurological, psychiatric, endocrine and immunological disorders. The company's diverse portfolio includes FDA-approved treatments for tardive dyskinesia, chorea associated with Huntington's disease, classic congenital adrenal hyperplasia, hyperphagia in Prader-Willi syndrome, endometriosis* and uterine fibroids*, as well as a robust pipeline including multiple compounds in mid- to late-phase clinical development across our core therapeutic areas. For more than three decades, we have applied our unique insight into neuroscience and the interconnections between brain and body systems to treat complex conditions. We relentlessly pursue medicines to ease the burden of debilitating diseases and disorders, because you deserve brave science. For more information, visit neurocrine.com, and follow the company on LinkedIn, X, Facebook and YouTube. (*in collaboration with AbbVie)

About the Role

Supports the logistical planning and execution of meetings and conferences, based on guidance from the meetings and conferences lead within Marketing Operations, thus ensuring event goals and objectives are achieved, while maintaining a high level of customer satisfaction. Coordinates event logistical planning, including event registrations, rooming lists, food and beverage, equipment and other logistical requirements. Administers event contracts and purchase requests. Collaborates with internal stakeholders to identify logistical needs and adheres to and tracks event budgets. Provides onsite support to ensure meetings and conference operations run smoothly.

Your Contributions (include, but are not limited to)

• Processes meeting and conference contracts and purchase requests, including tracking against approved event budgets
• Coordinates meeting and conference logistics including but not limited to registration, attendee communications, air/ground travel, rooming lists, food and beverage requirements, meeting space and A/V requirements, and group activities
• Coordinates field sales sponsorship, exhibit, booth display and advocacy request process for regional exhibits and patient advocacy events, which requires data input and follow up
• Manages external vendors, including hotels/venues, destination management companies and other logistical vendors, to ensure deliverables and timelines are successfully met to expectation
• Ensures successful execution of meetings onsite working with internal stakeholders and vendors who provide support for meeting planning
• Acts as the key contact for the meeting attendees and responds to inquiries, provide resolutions and manage change requests
• Collaborates regularly with cross-functional stakeholders with focus on relationship building, customer service and problem solving
• Ability to manage multiple projects at a given time, ensuring deadlines are met, and issues are managed as they arise
• Develops status reports, pre- and post-event surveys, and metrics tracking to identify trends and recommend process and service improvements
• Other duties as assigned

Requirements

• BS/BA degree in marketing, communications, or life sciences AND 4+ years of relevant experience or equivalent experience, training, and/or certification.
• OR MA/MS degree in marketing, communications, or life sciences AND 2+ years of relevant experience
• Proven track record of successful project management
• Flexibility to thrive in a complex and dynamic environment
• Demonstrated proficiency in Adobe Acrobat and Microsoft Office, including Microsoft Word, Excel and PowerPoint
• Experience with meeting planning tools such as Cvent preferred
• Strong problem solving and conflict resolution abilities
• Excellent listening, and verbal and written communication skills
• Aptitude for building positive working relationships
• Attention to detail and strong organizational skills
• Strong problem solving and conflict resolution abilities
• Ability to effectively manage multiple projects and vendors
• Ability to travel approximately 25%

Neurocrine Biosciences is an EEO/Disability/Vets employer. We are committed to building a workplace of belonging, respect, and empowerment, and we recognize there are a variety of ways to meet our requirements.

The annual base salary we reasonably expect to pay is $103,300.00-$141,000.00. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills. In addition, this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program.

• Benefits offered include a retirement savings plan (with company match), paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.

We are a top place to work.

Neurocrine Biosciences was named one of the FORTUNE Best Workplaces in Biopharma 2025. We were also named a Great Place to Work Certified company.

OUR VALUES

PASSION

We are driven and love what we do. We are committed to our goals and to making a difference.

INTEGRITY

We do the right thing for patients and our community. We take accountability. We speak up.

COLLABORATION

We trust one another. We are inclusive. We are respectful. We are transparent. Together we succeed.

INNOVATION

We seek and create optimal solutions.

TENACITY

We do not quit. We adapt. We accomplish what others cannot.

Come join our team during this exciting time of growth and opportunities!