Conference Coordinator

Rapport Guest Services; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement Plan

Paid Time Off

Holiday Time Off

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts

Job summary

Rapport Guest Services seeks a dynamic Conference Coordinator BNY to serve as a liaison between support departments and event hosts, coordinating meetings for executive-level stakeholders. This role is based in New York and reports to the Conference Services Manager.

You will manage run-of-show documents, oversee setup and breakdown, and collaborate with catering, AV, IT, and facilities to ensure flawless events for our clients and teams.

Qualifications

• Proven experience in meeting planning or coordination.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills at all staff levels.

Responsibilities

• Act as the primary liaison between internal teams (catering, audiovisual, IT, facilities) to ensure all event needs are met.
• Collaborate with event hosts to recommend spaces and configurations that fit their needs.
• Develop comprehensive run-of-show documents detailing timelines and responsibilities for all event aspects.
• Oversee event setup, execution, and breakdown to ensure alignment with expectations.

Skills

Meeting planning

Event coordination

Organizational skills

Communication

Multitasking

Tools

Event management software

Job description

Position Title: Conference Coordinator BNY

Salary: $70,000-$75,000

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

We are seeking a dynamic and detail-oriented Conference Service Coordinator to join our team. This individual will serve as a key liaison between support departments and event hosts, managing all aspects of meeting coordination to ensure seamless execution. The ideal candidate is organized, proactive, and capable of handling the intricacies of planning events for executive-level and C-suite stakeholders. This position will report directly to the Conference Services Manager and assist with additional tasks as assigned.

Key Responsibilities

• Act as the primary liaison between internal teams (e.g., catering, audiovisual, IT, and facilities) to ensure all event needs are met.
• Collaborate with event hosts to recommend the best spaces and configurations to meet their needs.
• Develop comprehensive run-of-show documents, detailing step-by-step timelines and responsibilities for all event aspects.
• Oversee event setup, execution, and breakdown, ensuring all elements align with expectations.

Preferred Qualifications

• Proven experience in meeting planning or coordination, preferably in a corporate setting.
• Strong organizational and time-management skills with the ability to handle multiple events simultaneously.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff, including executives.
• Proficiency in event management software and tools is a plus.
• Flexibility to work non-standard hours as required by event schedules.

Associates In Rapport Are Offered Many Fantastic Benefits

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Rapport maintains a drug-free workplace.

Rapport a specialized division of FLIK Hospitality Group