Conference AV Specialist & Events Coordinator

College of DuPage; Glen Ellyn (IL); On-site; USD 30,000 - 33,000; Full time

Job summary

College of DuPage is seeking an Audio Production Specialist for Conference & Events to coordinate technical service, staffing, and IT support for internal and external events. You will set up, operate, and troubleshoot audio/visual equipment, coordinate quotes and external vendors, and develop technical diagrams to support planning and execution.

The role requires strong communication, the ability to manage complex event logistics, and experience with hybrid events and streaming.

Qualifications

• Education: High School Diploma required.
• Training/Certification or Associate degree in related field required.
• Associate Degree preferred.

Responsibilities

• Coordinate the technical requirements and logistics for internal and external events by consulting with clients, Event Specialists, College departments, and external service providers; respond to client inquiries and requests; and schedule technical setups and services to ensure events are properly supported.
• Set up, operate, and troubleshoot portable and fixed audio/visual equipment and systems, including sound equipment, staging, teleconferencing and recording equipment, laptops, presentation systems, projectors, video screens, and related technology for events on and off campus.
• Obtain quotes and coordinate, schedule, and supervise external audio/visual vendors supporting College events, ensuring services meet event requirements and College expectations.
• Develop and maintain event diagrams, signal flow documentation, and technical schematics to support event planning, equipment setup, and troubleshooting of audio/visual systems.
• Schedule and coordinate event setups and changeovers to maximize room and equipment utilization and minimize transition time and client costs.
• Manage assigned audio/visual equipment by identifying equipment needs, researching specifications and costs, maintaining inventory and lifecycle records, coordinating preventive maintenance, and preparing purchase information and account documentation for Manager approval.
• Compile and invoice charges to clients for technical services provided.
• Train Event Supervisors and Student Workers in the operation of audio/visual equipment, technical procedures, and event support requirements.
• Provide on-call and on-site technical support during scheduled events, respond to emergent technical needs, monitor event operations, and communicate issues to the supervisor as appropriate.
• Ensure compliance with College and Conference and Event Services policies and procedures; monitor the safety and comfort of patrons and staff, support emergency procedures, and ensure appropriate facility opening, closing, and event-related requirements.
• Perform other related duties as assigned.

Skills

Audio mixing

Video projection

Streaming/encoding systems

Conferencing platforms

AV-over-IP

Dante networking

Stage rigging

Sound

Lighting

Projections

Education

High School Diploma

Training/Certification or Associate degree in related field

Associate Degree

Job description

College of DuPage is seeking an Audio Production Specialist for Conference & Events to coordinate technical service, staffing, and IT support for internal and external events. You will set up, operate, and troubleshoot audio/visual equipment, coordinate quotes and external vendors, and develop technical diagrams to support planning and execution.

The role requires strong communication, the ability to manage complex event logistics, and experience with hybrid events and streaming.