Conference and Event Services Support Student

OSU Oregon State University; Corvallis (OR); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Flexible schedule

Job summary

Oregon State University’s Conference and Event Services (CES) within University Relations and Marketing is seeking a part-time Conference and Event Services Support Student to assist daily operations at The LaSells Stewart Center (LSC) and CES. You will serve as a primary contact for clients, guests, and campus partners, delivering exceptional service in person, by phone, and via email.

You will help with event logistics, registration, materials, and on-site support to ensure a welcoming and

Qualifications

• Customer service experience in a professional, hospitality, or office environment.
• Proficiency with Microsoft Office (Outlook, Word, and Excel) and the ability to learn new software.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks while maintaining attention to detail.
• Ability to work independently and as part of a team.
• Reliable attendance, punctuality, and dependability.

Responsibilities

• Welcome guests, clients, event attendees, and campus partners in a professional and friendly manner; answer questions and provide information regarding events, services, and facility operations.
• Serve as the primary front desk contact by answering phone calls, managing multiple email inboxes (LSC Services, Events, Conferences), and in-person inquiries, directing visitors to appropriate resources and staff as needed.
• Perform daily opening and closing procedures to ensure the front desk and public spaces are prepared for business operations.
• Serve as a lead in ensuring event spaces are set up, maintained, and reset to The LaSells Stewart Center standards.
• Assist with room setup and breakdown, oversee the placement of signage and event materials, monitor public spaces for cleanliness and guest needs.
• Assist with client intake, event inquiries, reservation requests, and general administrative support for the Conference and Event Services Unit.

Job description

Department: Conference and Event Services, University Relations and Marketing

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval

Job Description: This recruitment will be used to fill two part‑time (a maximum of 24 hours per week) Conference and Event Services Support Student for the Conference and Event Services, University Relations and Marketing at Oregon State University (OSU). Conference and Event Services Support Student position will support the daily operations of Conference and Event Services (CES), as well as The LaSells Stewart Center (LSC) by serving as a primary point of contact for clients, guests, visitors, and campus partners.

• Providing exceptional customer service, answering questions in person, by phone, and via email, assisting with client intake and event inquiries, managing front desk communications, maintaining accurate records, and supporting administrative and operational functions of the facility and Conference & Event Services Unit.
• Assisting with event‑related logistics, preparing materials, and onsite support to ensure a welcoming and professional experience for all guests.

Position Duties:

• Welcome guests, clients, event attendees, and campus partners in a professional and friendly manner; answer questions and provide information regarding events, services, and facility operations.
• Serve as the primary front desk contact by answering phone calls, managing multiple email inboxes (LSC Services, Events, Conferences), and in‑person inquiries, directing visitors to appropriate resources and staff as needed.
• Perform daily opening and closing procedures to ensure the front desk and public spaces are prepared for business operations.
• Serve as a lead in ensuring event spaces are set up, maintained, and reset to The LaSells Stewart Center standards.
• Assist with room setup and breakdown, oversee the placement of signage and event materials, monitor public spaces for cleanliness and guest needs, and identify and communicate maintenance, safety, and operational concerns to ensure a seamless event experience.
• Assist with client intake, event inquiries, reservation requests, and general administrative support for the Conference and Event Services Unit.
• Maintain a thorough understanding of upcoming conferences, meetings, performances, and special events while serving as a communication liaison between clients, guests, and CES staff, providing accurate information, directing inquiries, and communicating event updates, room locations, and operational changes as needed.
• Support event operations by preparing materials, managing guest lists, assisting with registration and check‑in activities, and helping coordinate event logistics.
• Process incoming and outgoing mail, deliveries, and department correspondence.
• Provide exceptional customer service by addressing guest needs, resolving concerns, and ensuring a positive visitor experience.
• Assist event staff with room access, wayfinding, setup support, guest check‑in, basic technology support, and other event‑related activities as assigned.
• Support the overall success of Conference and Event Services by contributing to a professional, organized, and customer‑focused environment.
• Perform other duties as assigned.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career‑readiness skills in the primary areas below: Communication, Critical Thinking, Leadership, Professionalism

Qualifications

• Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.
• Must meet the applicable minimal enrollment standard.
• High School student: Regularly enrolled in a high school or participating in a home-schooling program.
• Undergraduate and post‑baccalaureate student: 6 credit hours per term.
• Undergraduate international student: 12 credit hours per term*.
• Graduate student officially admitted to Graduate School: 5 credit hours per term.
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*.
• *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
• Customer service experience in a professional, hospitality, or office environment.
• Proficiency with Microsoft Office (Outlook, Word, and Excel) and the ability to learn new software.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks while maintaining attention to detail.
• Ability to work independently and as part of a team.
• Reliable attendance, punctuality, and dependability.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self‑report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Working Conditions/Schedule

• This position works in an office environment during normal business hours of 7 am - 6 pm.
• This position requires a flexible schedule that may include early mornings, evenings, weekends, and occasional holidays based on event needs.
• Average hours 15 per week, maximum hours 24 per week.
• Work is performed in a variety of event and meeting spaces, including occasional outdoor locations, and may involve standing and walking for extended periods in busy, noisy, or dimly lit environments.
• Regular use of office, event, and audiovisual equipment is required.
• The position also requires the ability to occasionally lift, carry, and move event materials and equipment/furniture weighing up to 50 pounds.

Salary Range

Salary Range:

Anticipated Start Date: 2026-10-19 Anticipated End Date:

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: