Student Event Assistant (OSU-Cascades)

OSU Oregon State University; Bend (OR); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

T-shirt and nametag provided during培训

Job summary

OSU‑Cascades Event Services at Oregon State University in Bend, OR is hiring part-time Student Event Assistants (max 24 hours/week) to support the preparation, execution, and breakdown of university events and conferences. Typical scheduling is around 5 hours/week with flexibility across summer term and academic year.

Responsibilities include setting up and breaking down event spaces, assisting guests, coordinating catering/A/V needs, and representing the campus professionally to clients and

Qualifications

• Must be academically enrolled in a high school, community college, or university and pursuing a program.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet minimal enrollment standards for their level (as outlined in OSU policy)

Responsibilities

• Event Setup and Breakdown: assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: provide support during events including guest check-in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.
• General Event Logistics: assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.
• Campus Representation: represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: serve as an Authorized Adult when supporting events involving youth participants; assist with safety and compliance when applicable to event operations.

Skills

Lifting up to 50 lbs

Reliability & punctuality

Independence & teamwork

Organizational & communication skills

Education

Currently enrolled student

Tools

Microsoft Office Suite

OLCC Permit (preferred)

Job description

Department: OSU-Cascades Event Services

For additional information please contact: Quentin Comus at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq.

Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.

Job Description

This recruitment will be used to fill a pool of part‑time (a maximum of 24 hours per week) Student Event Assistants for the OSU‑Cascades Event Services at Oregon State University - Cascades, located in Bend, Oregon.

Applications will be accepted year‑round for the 2026‑27 academic year.

Student Event Assistants support the preparation, execution, and breakdown of university events and conferences.

Students will provide their availability and can expect to be scheduled 5 hours/week, with flexibility during both the summer term and academic year.

Position Duties

• Event Setup and Breakdown: Assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: Provide support during events including guest check‑in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.
• General Event Logistics: Assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.
• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.

Training Provided

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.
• Job‑specific event setup, safety, and customer service training.
• Opportunities for professional development and team‑building activities throughout the year.

Anticipated Hiring Schedule

• Applications accepted: Ongoing, year‑round

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees.

The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires.

In this position, students learn and build vital career‑readiness skills in the primary areas below: Communication, Critical Thinking, Teamwork, Professionalism.

Qualifications

• Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home‑schooling program
  • Undergraduate and post‑baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*
  • *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS).
  • A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications

• Ability to lift and carry up to 50 lbs.
• Ability to be reliable, punctual, and professional.
• Ability to work independently and collaboratively.
• Demonstrate basic organizational and communication skills.

Additional Required Qualifications

• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq.
• Incumbents are required to self‑report convictions, and those in Youth Programs may have additional Criminal History Checks every two years.

Preferred Qualifications

• Current full‑time OSU‑Cascades student or degree partnership student with OSU‑Cascades and COCC, with a cumulative GPA of 2.50 or higher.
• Previous experience in event setup, customer service, or related fields.
• Proficiency in Microsoft Office Suite.
• Possess or willingness to obtain OLCC Alcohol Server Permit within 30 days of hire (employer‑paid if applicable).
• Possess or willingness to obtain Oregon Food Handler’s Card within 30 days of hire (employer‑paid if applicable).
• Possess or willingness to obtain Authorized Adult status from OSU’s Office of Youth Protection.

Working Conditions/Schedule

• Part‑time, variable shifts based on event schedules and staffing needs.
• Shifts will be assigned to students at least one week in advance based on their provided availability; there are no standard weekly hours or assigned schedules.
• Evening and weekend shifts may be required depending on event needs.
• Work involves physical tasks including lifting, moving, standing, and walking for extended periods.
• Work may be performed indoors or outdoors in various weather conditions.

Compensation

• $17.50/hour, approximately 5 hours/week.
• T‑shirt and nametag provided during training.
• Students submit a monthly timesheet for supervisor approval on the 15th of each month and are paid at the end of each month.

Training Provided

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.
• Job‑specific event setup, safety, and customer service training.
• Opportunities for professional development and team‑building activities throughout the year.

Anticipated Hiring Schedule

• Applications Accepted: Ongoing, year‑round

Salary Range

$17.50/hour

Anticipated Start Date

2026-10-15

Anticipated End Date

2027-06-15

About Oregon State University

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Facts

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

For more interesting facts about OSU visit

https://oregonstate.edu/about

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Equal Opportunity Statement

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA).

For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Know Your RightsOregon Family Leave Act: Department of Labor Family and Medical Leave Act: