Federal Work Study Only: Student Office Assistant

OSU Oregon State University; Corvallis (OR); On-site; USD 17,000 - 21,000; Part time

Job summary

Oregon State University is hiring two part-time Student Office Assistants for the Department of Educational Pathways. You will support departmental operations, student engagement, communications, outreach, events, and special projects, gaining career-readiness skills in communication, critical thinking, leadership, and professionalism.

The role requires working at a computer workstation in Waldo Hall, with no remote work, 8 am–5 pm scheduling flexibility around classes, 10–24 hours per week, and

Qualifications

• Must be academically enrolled in a high school, community college, or university.
• Maintain eligibility for student employment.
• Availability: minimum 2 days per week, total 10 hours, up to 24.
• Experience with Microsoft Office and basic office software.
• Excellent customer service and communication skills.
• Ability to maintain confidentiality of information.

Responsibilities

• Greet visitors and respond to calls and emails.
• Open, close, and maintain front-office operations after training.
• Support planning and coordination of departmental events and outreach.
• Manage scheduling requests and meetings within the department.
• Prepare reports and documents for accuracy and audience.
• Maintain departmental records and inventory, ensuring confidentiality.
• Create flyers/newsletters and digital content for outreach.
• Utilize MS Office, Google, and Canva to produce materials.

Skills

Customer service

Communication

Teamwork

Microsoft Office

Attention to detail

Organization

Tools

Microsoft Office Suite

Google Suite

Canva

Outlook

Excel

PowerPoint

Job description

Department: Department of Educational Pathways

Job Description

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) Student Office Assistant for the Department of Educational Pathways at Oregon State University (OSU).

The Department of Educational Pathways encompasses a broad portfolio of student access and success initiatives, including Precollege Programs, Educational Opportunities Program, TRIO Student Support Services, TRIO Upward Bound, the College Assistance Migrant Program, the High School Equivalency Program, and Reaching Our Opportunities through STEM.

Position Summary

Position Summary This recruitment will be used to fill two part-time (a maximum of 24 hours per week) Student Employment positions within the Department of Educational Pathways for the 2026-2027 academic year. Student employees will gain practical, transferable skills through experiential work supporting departmental operations, student engagement, communications, outreach, event coordination, and special projects. The position provides opportunities to develop and apply career readiness competencies including professional communication, critical thinking, teamwork, leadership, professionalism, technology, and career self-development. This position reports directly to the Director of Strategic Operations.

Position Duties

This position will work at a computer workstation, both standing and sitting, primarily in Waldo Hall with occasional errands around campus. This position does not include remote work. Scheduling will be within the hours of 8 am to 5 pm and is flexible around course schedule. Minimum of two days and 10 hours per week (maximum of 24 per regulations, but not likely to reach maximum hours). This position may be asked to lift boxes or equipment of approximately 40lbs.

Administrative & Office Support

• Apply professional communication and customer-service skills when welcoming visitors, responding to phone calls and departmental email, routing inquiries, and connecting students, families, faculty, staff, and community partners with appropriate resources and information.
• Develop independence and professional judgment by assuming responsibility for opening, closing, and maintaining front-office operations after completing required training, while recognizing when to seek guidance or escalat
• Develop project-management and leadership skills by supporting the planning, coordination, implementation, and follow-up of departmental events, meetings, outreach activities, and special projects.
• Develop organizational and time-management skills by coordinating meetings, managing scheduling requests, and balancing calendar-related responsibilities with competing priorities and established deadlines.
• Develop professional writing and documentation skills by preparing and refining correspondence, reports, meeting materials, and other departmental documents for accuracy, clarity, organization, and appropriate audience and tone.
• Apply organizational skills, attention to detail, and ethical judgment when maintaining departmental records and information. Protect confidential information and follow university policies and established procedures for handling and organizing records.
• Develop resource-management and operational planning skills by monitoring office needs, maintaining inventory, coordinating supply requests, and contributing to an organized and effective workplace environment.
• Develop and apply digital communication and design skills by creating flyers, presentations, newsletters, social/digital content, and other materials that support departmental outreach and student engagement.
• Apply attention to detail and organizational skills when preparing documents, maintaining records, managing information, and completing administrative processes using Microsoft Office Suite, Google, Canva, and other university software.
• Demonstrate ethical and professional handling of university information, including maintaining confidentiality and following applicable university policies and procedures.
• Take ownership of assigned components of departmental projects and initiatives, applying communication, organization, problem-solving, technology, and project-management skills to plan, complete, and evaluate assigned work.
• Incorporate feedback and identify opportunities to improve processes and outcomes.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Leadership, Professionalism

Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home-schooling program
• Undergraduate and post-baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
• Eligible for Federal Work Study.
• Excellent customer service skills including strong communication skills.
• Attention to detail and organizational skills.
• Ability to work independently and collaboratively as part of a team.
• Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Ability to ensure confidentiality of data.
• Ability to learn new software and university systems.
• Ability to manage multiple tasks, prioritize assignments, and meet deadlines.
• Minimum of 10 hours and 2 days of availability per week.
• Maintain eligibility for student employment.

Preferred Qualifications

• 1+ years of administrative support experience, including scheduling meetings, organizing files, or maintaining records.
• Experience creating marketing materials, newsletters, or presentations.

Working Conditions/Schedule

• Minimum of 10 hours and 2 days of availability per week.

Salary Range

Anticipated Start Date

2026-09-15

Anticipated End Date

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at (541) 737‑3556. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: 541‑737‑3556, email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: