Condominium Portfolio Manager

Kin Living Condo LLC; Portland (OR); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Kin Living Condo LLC is hiring a Portfolio Manager in Portland, Oregon, to oversee day-to-day services for high-end condominiums. The position involves providing customer support, managing budget performance, and preparing Board packets and financial statements. The ideal candidate should be reliable, self-motivated, and possess strong communication skills. The pay range is $55,000 - $75,000 per year with a hybrid work model. Experience in property management is a plus.

Qualifications

• Reliable and self-motivated person.
• Experience in property management is a plus.
• Strong communication skills required.

Responsibilities

• Provide direct customer support and assistance.
• Manage budget performance and financial discrepancies.
• Draft Monthly Managers Report and Board Packets.
• Conduct monthly property inspections.

Skills

Customer support

Budget management

Vendor management

Financial statement review

Job description

About this position

We are a Property Management Company looking to add to our Management Team, working mostly in high‑end condominiums located in Portland's beautiful Pearl District. This role requires a person who is reliable and self‑motivated.

About the role

Primarily responsible for the delivery of day‑to‑day services to the property. The Portfolio Manager ensures that monthly board packets and financial statements are prepared and submitted to the Board of Directors in accordance with the contract objectives. The position assists the Sr. Portfolio Manager in creating an annual management plan for the association and is counted on to take the lead role in its implementation and completion. The Portfolio Manager is expected to provide on‑site services to the association, which may include creating and posting building notices, completing monthly inspections, scheduling and meeting with vendors, responding to inquiries from owners and board members, following up on insurance claims, and monitoring the performance of the on‑site staff. The Portfolio Manager will attend the Board of Directors meetings and fill in for the Sr. Portfolio Manager when needed. The efforts of the Portfolio Manager are supported and supervised directly by the Sr. Portfolio Manager.

What you’ll do

• Provide direct customer support, such as assisting with resident portal use, answering incoming customer telephone calls and responding to emails.
• Prepare for, attend and take action requested at all regular, special and annual meetings.
• Manage budget performance.
• Review financial statements for accuracy and resolve discrepancies with accounting, including variance explanations and re‑classes as required.
• Approve payable invoices.
• Draft Monthly Managers Report, Board Packets and Meeting Minutes.
• Manage vendor relationships, communication and performance evaluations.
• Obtain bids and prepare contracts for common area maintenance and capital expenditures.
• Draft Solution Recommendation Forms for Board approval.
• Assist in the preparation of monthly Board packets and distribute Board notices.
• Conduct monthly property inspections.
• Draft/publish, distribute and/or ensure notices and violations are sent to residents.
• Meet with on‑site team at least weekly to review status of projects, areas where assistance is needed and training.

Pay Range

55,000 - 75,000 USD per year (Hybrid – Portland, Oregon, US)