Condo Office Manager – Resident Services

Breathe Project; Pittsburgh (Allegheny County); On-site; USD 25,000 - 29,000; Full time

Job summary

Breathe Project is seeking a reliable Office Manager to support daily administrative operations for a condominium association. You will be a key contact for residents, board members, and vendors, ensuring clear communication and responsive service.

The role involves handling resident records, coordinating move-ins/outs, processing maintenance requests, and managing room rentals. Strong organization and discretion are essential for success in this on-site position.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook, and common office software.
• Ability to handle sensitive information with discretion.
• Experience in administrative roles; property management/HOA experience a plus.
• Able to work independently and manage multiple tasks.

Responsibilities

• Greet residents, guests, and vendors and direct inquiries appropriately.
• Answer phones, emails, and resident requests promptly and courteously.
• Maintain accurate resident records and association documents.
• Coordinate move-in/move-out procedures for residents.
• Receive and coordinate maintenance requests and vendor communications.
• Manage rental and scheduling of guest rooms and the Party Room.
• Support Building Superintendent with repairs, inspections, and contractor visits.
• Assist with notices, newsletters, and board meeting materials.

Skills

Communication

Organization

Customer service

Independence

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Zoom

Job description

Breathe Project is seeking a reliable Office Manager to support daily administrative operations for a condominium association. You will be a key contact for residents, board members, and vendors, ensuring clear communication and responsive service.

The role involves handling resident records, coordinating move-ins/outs, processing maintenance requests, and managing room rentals. Strong organization and discretion are essential for success in this on-site position.