Condo Community Admin Specialist - Bilingual

Associa; Gaithersburg (MD); On-site; USD 28,000 - 34,000; Full time

Job summary

Associa’s Comsource unit is seeking a professional Property Administrative Assistant to provide onsite administrative support to the General Manager and condominium community in Gaithersburg, MD. The role acts as a key liaison for owners, residents, board members, and vendors, delivering responsive service.

The ideal candidate has at least two years of condo property management experience, is bilingual in English/Spanish, and proficient in Word, Excel, and Outlook.

Qualifications

• Two years condominium property management experience required.
• Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Provide administrative support to the General Manager and management team.
• Serve as primary point of contact for condo owners, residents, board members, and vendors, delivering exceptional customer service.
• Answer and direct incoming calls, emails, and office visitors professionally.
• Prepare correspondence, meeting notices, agendas, minutes, and reports for condo board meetings.
• Maintain accurate owner, resident, vendor, and property records through data entry and document management.
• Coordinate maintenance requests, vendor scheduling, and follow-up to support timely completion.
• Assist with preparing and distributing condominium notices, newsletters, and community communications.
• Manage office operations, supplies, filing systems, and document organization.
• Support accounts payable and receivable functions, including invoice processing and homeowner inquiries.
• Assist with violation tracking, architectural requests, work orders, and compliance documentation.
• Schedule appointments, inspections, meetings, and vendor services while maintaining calendars and coordinating priorities.
• Track administrative requests and maintain organized records to support community operations.
• Ensure confidentiality of sensitive homeowner and association information.
• Perform additional administrative and office support duties as assigned.

Skills

Bilingual EN/ES

Customer service

Data entry

Scheduling

Calendar management

Vendor coordination

Office administration

Microsoft Word

Excel

Outlook

Tools

MS Office

Data entry software

Job description

Associa’s Comsource unit is seeking a professional Property Administrative Assistant to provide onsite administrative support to the General Manager and condominium community in Gaithersburg, MD. The role acts as a key liaison for owners, residents, board members, and vendors, delivering responsive service.

The ideal candidate has at least two years of condo property management experience, is bilingual in English/Spanish, and proficient in Word, Excel, and Outlook.