Concierge (On-Call)

Leadingageoregon; Lake Oswego (OR); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Free Employee TriMet Pass

Medical, Dental, Vision, Life, & A

403b with match

Paid Time Off & Holidays

Tuition Assistance Program

Access to Fitness Center & Pool

Complimentary Food Item per Shift

Job summary

Mary’s Woods is seeking a Concierge to support the Resident Services department. As the first point of contact, you will greet residents, families, and staff with a friendly, professional demeanor, while handling administrative tasks and facilitating community engagement.

The role is on-call to cover shifts, with a focus on hospitality, organization, and willingness to learn new digital tools. Salary starts at $20/hour with benefits for staff working 30+ hours per week.

Qualifications

• Education or experience equivalent to the completion of a high school diploma or GED.
• Minimum three (3) years of experience in a customer service and/or hospitality in a Concierge role.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Responsibilities

• Efficiently manages multiple phone lines and transfers calls to the appropriate person.
• Ensures all guests are properly acknowledged and greeted professionally, speaking clearly with a smile.
• Accepts, logs, and monitors prescription packages delivered by local pharmacies, and initial the log sheet when medications are distributed to residents.
• Sorts and distributes mail and packages as needed for residents and departments.
• Responsible for keeping the desk and entry area clean, disinfected when needed, and organized at all times.
• Receives transportation and event requests and routes them to appropriate departments.
• Places work orders when needed for residents, family, or staff when requested.
• Multitasks efficiently to complete special projects and tasks assigned by the Manager while prioritizing phone calls and assisting walk-up visitors.
• Must be willing and eager to learn new technology and help move processes to digital format.
• Is willing to learn the navigational techniques required by Mary’s Woods’ resident portal and be able to assist residents in tasks using a variety of digital resources.
• Books guest suite reservations and provide confirmations.
• Provides services for residents, including making copies, answering questions, and giving directions.

Skills

Customer service

Hospitality experience

Communication

Team player

Multitasking

Tech-savvy

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Mary's Woods is looking for a Concierge with exceptional communication and customer service skills to support our Resident Services department. As the first person to greet individuals into our community, a friendly and welcoming presence is essential. The Concierge blends administrative responsibilities, customer interaction, and community engagement to ensure residents feel valued, safe, and connected. You must be able to relate positively and favorably to staff, residents, and families, and enjoy working on a team. This is an on-call position working as needed for shift coverage.

Mary's Woods is a non-profit senior living community founded in 2001. We offer independent living, assisted living, memory care and residential care in a park-like setting on 40 acres in Lake Oswego. We pride ourselves on our rich heritage, spirit of caring and welcoming culture. We are seeking passionate team members to join us in fulfilling our mission and values.

Below are some of the core responsibilities, experience, and skills needed to be successful:

• Efficiently manages multiple phone lines and transfers calls to the appropriate person.
• Ensures all guests are properly acknowledged and greeted professionally, speaking clearly with a smile.
• Accepts, logs, and monitors prescription packages delivered by local pharmacies, and initial the log sheet when medications are distributed to residents.
• Sorts and distributes mail and packages as needed for residents and departments.
• Responsible for keeping the desk and entry area clean, disinfected when needed, and organized at all times.
• Receives transportation and event requests and routes them to appropriate departments.
• Places work orders when needed for residents, family, or staff when requested.
• Multitasks efficiently to complete special projects and tasks assigned by the Manager while prioritizing phone calls and assisting walk-up visitors.
• Must be willing and eager to learn new technology and help move processes to digital format.
• Is willing to learn the navigational techniques required by Mary’s Woods’ resident portal and be able to assist residents in tasks using a variety of digital resources.
• Books guest suite reservations and provide confirmations.
• Provides services for residents, including making copies, answering questions, and giving directions.

Education and Experience Required:

• Education or experience equivalent to the completion of a high school diploma or GED.
• Minimum three (3) years of experience in a customer service and/or hospitality in a Concierge role.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Employee Benefits:

• Free Employee TriMet Pass
• Medical, Dental, Vision, Life, Disability and Flexible Spending Account first of the month after hire (working 30+ hours per week)
• Employee Assistance Program
• 403b with match
• Paid Time Off & Holidays
• TuitionAssistance Program
• Access to Fitness Center & Pool
• Complimentary Food Item per Shift

Pay:

From $20.00 per hour

Schedule:

Any shift coverage any day of the week from 9:00 am to 5:30 pm or 5:00 pm to 8:00 pm

Working at Mary's Woods in any capacity means you're supporting an organization with a mission rooted in the core values of respect, compassion, excellence, stewardship and justice. We arecommitted to hospitality in every sense of the word -- priding ourselves on providing exceptional care to residents, opportunities for our employees and neighborliness to our surrounding community.