Concierge (On-Call)

Mary's Woods; Lake Oswego (OR); On-site; USD 42,000 - 48,000; Part time

Benefits offered by this job

Free Employee TriMet Pass

Medical, Dental, Vision, Life, and FSA

Paid Time Off

7 Paid Holidays

Scholarship & Tuition Assistance

Access to Fitness Center, Pool & Sauna

Complimentary Meal each Shift

Job summary

Mary’s Woods in Lake Oswego, Oregon seeks a Concierge to welcome residents, coordinate administrative tasks, and support the Resident Services department. The role blends frontline guest interaction with light office duties and digital processes, requiring excellent communication and a team spirit.

This on-call position supports shift coverage, with duties spanning mail, transportation coordination, and resident portal assistance.

Qualifications

• Education or experience equivalent to the completion of a high school diploma or GED.
• Minimum three (3) years of experience in a customer service and/or hospitality in a Concierge role.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Responsibilities

• Efficiently manages multiple phone lines and transfers calls to the appropriate person.
• Ensures all guests are properly acknowledged and greeted professionally, speaking clearly with a smile.
• Accepts, logs, and monitors prescription packages delivered by local pharmacies, and initial the log sheet when medications are distributed to residents.
• Sorts and distributes mail and packages as needed for residents and departments.
• Responsible for keeping the desk and entry area clean, disinfected when needed, and organized at all times.
• Receives transportation and event requests and routes them to appropriate departments.
• Places work orders when needed for residents, family, or staff when requested.
• Multitasks efficiently to complete special projects and tasks assigned by the Manager while prioritizing phone calls and assisting walk-up visitors.
• Must be willing and eager to learn new technology and help move processes to digital format.
• Is willing to learn the navigational techniques required by Mary’s Woods’ resident portal and be able to assist residents in tasks using a variety of digital resources.
• Books guest suite reservations and provide confirmations.
• Provides services for residents, including making copies, answering questions, and giving directions.

Skills

Customer service

Communication

Teamwork

Hospitality

Multitasking

Digital literacy

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Mary's Woods is looking for a Concierge with exceptional communication and customer service skills to support our Resident Services department. As the first person to greet individuals into our community, a friendly and welcoming presence is essential. The Concierge blends administrative responsibilities, customer interaction, and community engagement to ensure residents feel valued, safe, and connected. You must be able to relate positively and favorably to staff, residents, and families, and enjoy working on a team. This is an on-call position working as needed for shift coverage.

Mary's Woods is a non-profit senior living community founded in 2001. We offer independent living, assisted living, memory care and residential care in a park-like setting on 40 acres in Lake Oswego. We pride ourselves on our rich heritage, spirit of caring and welcoming culture. We are seeking passionate team members to join us in fulfilling our mission and values.

Below are some of the core responsibilities, experience, and skills needed to be successful:

• Efficiently manages multiple phone lines and transfers calls to the appropriate person.
• Ensures all guests are properly acknowledged and greeted professionally, speaking clearly with a smile.
• Accepts, logs, and monitors prescription packages delivered by local pharmacies, and initial the log sheet when medications are distributed to residents.
• Sorts and distributes mail and packages as needed for residents and departments.
• Responsible for keeping the desk and entry area clean, disinfected when needed, and organized at all times.
• Receives transportation and event requests and routes them to appropriate departments.
• Places work orders when needed for residents, family, or staff when requested.
• Multitasks efficiently to complete special projects and tasks assigned by the Manager while prioritizing phone calls and assisting walk-up visitors.
• Must be willing and eager to learn new technology and help move processes to digital format.
• Is willing to learn the navigational techniques required by Mary’s Woods’ resident portal and be able to assist residents in tasks using a variety of digital resources.
• Books guest suite reservations and provide confirmations.
• Provides services for residents, including making copies, answering questions, and giving directions.

Education and Experience Required:

• Education or experience equivalent to the completion of a high school diploma or GED.
• Minimum three (3) years of experience in a customer service and/or hospitality in a Concierge role.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Employee Benefits:

• Free Employee TriMet Pass
• Medical, Dental, Vision, Life, Disability and Flexible Spending Account first of the month after hire (working 30+ hours per week)
• Employee Assistance Program
• 403(b) Retirement Plan with 5% match
• Paid Time Off – Accruals start at 16 PTO days per year
• 7 Paid Holidays
• Scholarship & Tuition Assistance Program
• Access to Fitness Center, Pool & Sauna
• Complimentary Meal each Shift

Pay:

From $20.00 per hour

Schedule:

Any shift coverage any day of the week from 9:00 am to 5:30 pm or 5:00 pm to 8:00 pm

Working at Mary's Woods in any capacity means you're supporting an organization with a mission rooted in the core values of respect, compassion, excellence, stewardship and justice. We arecommitted to hospitality in every sense of the word -- priding ourselves on providing exceptional care to residents, opportunities for our employees and neighborliness to our surrounding community.

If you experience any challenges with the application process, please contactMary’s WoodsHR Department at [e-mail]

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.