Occupancy Coordinator

Shinda Management Corporation; New York (NY); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, Vision,

Life, Disability

401K

Incentive Bonus program

Commuter Benefits

Employee Assistance Program

Job summary

Shinda Management Corporation is seeking an Occupancy Coordinator to manage occupancy-related activities across properties in the New York area. You will interview applicants, verify income eligibility, review LIHTC and HUD applications, and prepare move-in documentation, letters, and reports.

The role emphasizes meticulous recordkeeping, timely communications, and collaboration with Site Managers to maintain accurate vacancy data, while supporting equal opportunity employment and comprehensive

Qualifications

• High School diploma or Equivalent vocational/technical training, preferred.
• At least two years of administrative experience.
• Experience in affordable and/or public housing, specifically maintaining compliance of LIHTC program.
• Computer Skills: Proficiency in Microsoft Office, and internet usage.

Responsibilities

• Schedule and conduct interviews of potential applicants.
• Review applications and income eligibility.
• Review HUD 50059/LIHTC applications.
• Send appropriate letters to applicants, including approval, waiting list, and rejection letters.
• File and recordkeeping; ensure records are stored properly.
• Run and analyze background checks; prepare move-in files.
• Update vacancy reports accurately through effective communication.

Skills

Administrative experience

LIHTC housing experience

Communication skills

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

About the Organization

For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties. We care about your concerns and take excellent care of your property. As Owners, we understand that 'good management doesn't cost, it saves'. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services. Our Vision: Investing in our people, our properties and our communities to build a lifestyle of prosperity. Our Mission: We're determined to maintain a thriving culture. We are focused on enhancing team effectiveness. We promote individual and collective growth within the community by redefining affordable housing.

Description

Shinda is looking for an Occupancy Coordinator to maintain all occupancy-related activities for the properties.

Essential Role and Responsibilities

• Schedule and conduct interviews of potential applicants
• Send appointment letter to the Site Manager (when applicable)
• Consistently and accurately update all records
• Review applications and income eligibility
• Review HUD 50059/LIHTC applications
• Send all pre-qualified applications with a move-in memo and a copy of the initial interview appointment letter to the Site Manager
• Send appropriate letters to applicants, including approval letters, waiting list letters, and rejection letters.
• Filing
• Recordkeeping
• Ensure timely and proper applicant information is stored
• Run and analyze background checks
• Prepare waiting list placement letters
• Prepare files for move in
• Review files for move in (when applicable)
• Demonstrate effective communication when needed to update vacancy reports accurately

Shinda Management Corporation is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $45,000 - $75,000 per year

Position Requirements

• High School diploma or Equivalent vocational/technical training, preferred
• At least two years of administrative experience
• Experience in affordable and/or public housing, specifically maintaining compliance of LIHTC program.
• Computer Skills: Proficiency in Microsoft Office, and internet usage

COVID Vaccination Policy

Shinda Management Corporation requires all newly hired employees are fully vaccinated in an effort to protect the health and safety of our community. New employees must be fully vaccinated by October 1, 2021, and will be required to show proof of vaccination by showing their physical vaccination card or using the Excelsior Pass or other government-sanctioned vaccine app. All vaccine-related information will be kept private under HIPAA regulations by EA and its employees.

If you have a qualifying medical exemption or sincerely held religious belief that prevents them from getting that vaccine, you should request a Reasonable Accommodation Form from the Human Resources department, which will be reviewed by the Human Resource Manager. You may be required to substantiate their request for exemption with the appropriate documentation. You will not be subject to discrimination or retaliation based on their vaccination status.

Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Benefits

• Comprehensive Medical, Dental, Vision, Life, Disability, Flexible Spending Accounts
• Paid Time Off & Holidays
• 401K
• Incentive Bonus program
• Commuter Benefits
• Employee Assistant Program, Work | Life, and Wellness Program

Who Are We

For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties. We care about your concerns and take excellent care of your property. As Owners, we understand that “good management doesn’t cost, it saves”. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services. For more information, please visit shindamanagement.com

Location Shinda Management- Corporate Office

EOE Statement

Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Full-Time/Part-Time Full-Time

This position is currently accepting applications.