COMPLIANCE SPECIALIST

New York City Campaign Finance Board; New York (NY); On-site; USD 50,000 - 90,000; Full time

Job summary

Join a dynamic city agency dedicated to empowering New Yorkers in their elections. As a Compliance Specialist, you'll play a crucial role in ensuring adherence to policies and regulations while fostering a culture of transparency and accountability. You'll work alongside dedicated professionals to support HR solutions, manage compliance projects, and help create an inclusive environment. This position offers the chance to make a meaningful impact on local democracy and engage with diverse perspectives. If you're eager to contribute to a mission-driven team, this opportunity is for you.

Qualifications

• 2-3 years of HR experience with a focus on compliance.
• Knowledge of city personnel policies and employment laws.

Responsibilities

• Assist with auditing personnel files and compliance projects.
• Maintain and submit required compliance reports.
• Collaborate with departments to create a culture of compliance.

Skills

Microsoft Office

Data Analysis

Compliance Knowledge

Project Management

Interpersonal Skills

Analytical Skills

Conflict Resolution

Communication Skills

Education

Bachelor's Degree in relevant field

Tools

Power BI

Tableau

Job description

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

The Office of People Operations delivers HR solutions to the agency as the liaison to external city government oversight for succession planning, payroll management, compliance, labor relations, and policy implementation. The Compliance Specialist will report to the Deputy Chief People Officer of Compliance, Payroll & Labor Relations and will be part of a dynamic, service-oriented team responsible for developing and executing human capital strategies and initiatives to support the agency.

The Compliance Specialist will assist with auditing personnel files, performance evaluation management, and assist with planning, directing, and coordinating People Operations compliance projects, amongst other duties. Responsibilities include, but are not limited to :

• Maintain and submit required compliance reports, including Right-to-Know, workers compensation, and workplace violence reports, as well as other mandated documentation.
• Identify, investigate, and report compliance issues, irregularities, and violations, while maintaining accurate records of all compliance activities; collaborate with other departments to create a culture of compliance in the company.
• Discreetly handle and manage sensitive employee reports and information using NYCAPS and other HR platforms.
• Perform routine audits of HR platforms to ensure data accuracy.
• Collaborate with the Chief People Officer and Deputy Chief People Officer of Compliance, Labor Relations, and Payroll to transform data into actionable insights for compliance recommendations.
• Measure and assess the effectiveness of performance evaluation cycles and key responsibilities; ensure file maintenance and tracking of performance evaluations and key responsibility forms.
• Stay informed about all employee-related legislative and regulatory changes, ensuring that updates to rules and regulations are incorporated into people operations systems, policies, and procedures.
• Coordinate and liaise with external and internal business partners, as well as staff, to troubleshoot HR-related compliance matters.
• Review and analyze DCAS policies and procedures and disseminate routine updates regularly.
• Assist in coordinating and facilitating compliance-related training and communications for CFB employees.
• Regularly update the People Operations bulletin boards with compliance updates and mandatory employment-related posters.
• Organize and audit personnel files, I-9 forms, and benefits documents; ensure that City transfer requests are completed by requesting and providing travel personnel files (TPF).
• Research and apply compliance best practices for storing personnel records.
• Ensure new employee orientation acknowledgment forms are filed timely; participate in onboarding working group.
• Serve as a security officer for access to City platforms and troubleshooting inquiries; maintain Security Officer log.
• Update relative compliance, labor relations, and payroll spreadsheets.
• Assist with COIB disclosure filing.
• Assist in creating and updating forms, files, presentations, and other documents for the compliance, labor relations, and payroll unit as needed.
• Other duties as assigned.

Essential Knowledge, Skills, Abilities, and Other Behaviors (KSAOs)

Were seeking individuals eager to make an impact, even if they dont tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If youre ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

• Knowledge of city personnel policies, compliance procedures, and civil service, preferred.
• Knowledge of local, federal, and state employment laws.
• Knowledge or familiarity with EEO / DEIB best practices.
• Knowledgeable in programming and project development.

Skills

• Advanced proficiency in Microsoft platforms.
• Advanced proficiency using various types of data sources like Power BI, Tableau, and other data systems, formats, and tools such as spreadsheets, databases, and dashboards.
• Exceptional organizational and time management skills with a proven ability to meet deadlines.
• Superior interpersonal skills including patience and ability to work well with staff at all levels and functions including demonstrated skill in conflict resolution.
• Strong communicator and collaborator who can adapt to a variety of work styles.
• Exceptional analytical, problem-solving, customer service, and communication / presentation skills (both verbal and written).
• Strong work ethic and meticulous attention to detail.
• Excellent analytical skills, good reasoning abilities, and execution of sound judgment.
• Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.

Abilities

• Ability to analyze data and create complex formulas and visualizations.
• Demonstrated ability to meet deliverables in a complex and matrixed environment.
• Demonstrated ability to apply design and strategic thinking to resolve complex business problems.
• Ability to balance cross-functional business processes and ability to work effectively in a matrixed environment.
• Ability to maintain a high level of confidentiality.
• Demonstrated ability to lead multi-disciplinary projects from start to finish working with stakeholders to plan requirements, manage project schedules, identify risks, and communicate clearly with cross-functional partners.
• Ability to effectively interface with all levels of the organization.

Other / Preferred Qualifications

• 2 -3 years of progressive HR experience, with a strong background in compliance preferably as a Generalist or Administrative Coordinator.
• 2-3 years of experience using various types of data sources, formats, and tools, such as spreadsheets, databases, surveys, and dashboards.
• Experience performing data entry and processing high volumes of information and the ability to work on multiple projects concurrently.
• Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.
• Knowledge of City platforms and policies, preferred.

ANALYST CFB AL 2&3 ONLY - 0660A

Minimum Qualifications

MINIMUM QUALIFICATIONS

A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or

A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or

Education and / or experience equivalent to “1” above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https : / / studentaid.gov / pslf / .

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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