Compliance Coordinator: Multi-State Health Records

Healthy Kids Programs; Town of Carmel (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare

Telehealth

Vision coverage

Dental coverage

401(k)

Paid sick time

On-demand pay

Professional development

Job summary

Healthy Kids Programs seeks a Compliance Coordinator to manage documentation, licensing, and multi-state compliance across a growing childcare network. You will track medical and health records, coordinate follow-ups, and maintain organized records for audits and inspections.

The role works closely with the CEO and various departments, requiring meticulous organization, proactive communication, and discretion when handling sensitive information. Part-time in-person position based in Fishkill, NY.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until resolved.
• Independent work with cross-department collaboration.
• Professionalism and discretion with confidential information.
• Willingness to learn across multiple states.

Responsibilities

• Track required documentation across multiple states for children.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on updates.
• Maintain accurate spreadsheets, databases, checklists, and records.
• Track licensing requirements and regulatory deadlines across states.
• Prepare routine compliance reports and updates for CEO.
• Coordinate with internal teams to obtain missing information.
• Identify discrepancies and elevate concerns as needed.
• Maintain confidentiality of children, family, and employee information.
• Assist with compliance projects and related administrative duties.

Skills

Excellent organizational skills

Attention to detail

Deadline management

Independent work

Discretion with confidential info

Written and verbal communication

Cross-department collaboration

Willingness to learn across states

Tools

Spreadsheets

Databases

Document-management systems

Job description

Healthy Kids Programs seeks a Compliance Coordinator to manage documentation, licensing, and multi-state compliance across a growing childcare network. You will track medical and health records, coordinate follow-ups, and maintain organized records for audits and inspections.

The role works closely with the CEO and various departments, requiring meticulous organization, proactive communication, and discretion when handling sensitive information. Part-time in-person position based in Fishkill, NY.