Compliance Coordinator

Healthy Kids Programs; Town of Carmel (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare

Telehealth

Vision coverage

Dental coverage

401(k)

Paid sick time

On-demand pay

Professional development

Job summary

Healthy Kids Programs seeks a Compliance Coordinator to manage documentation, licensing, and multi-state compliance across a growing childcare network. You will track medical and health records, coordinate follow-ups, and maintain organized records for audits and inspections.

The role works closely with the CEO and various departments, requiring meticulous organization, proactive communication, and discretion when handling sensitive information. Part-time in-person position based in Fishkill, NY.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until resolved.
• Independent work with cross-department collaboration.
• Professionalism and discretion with confidential information.
• Willingness to learn across multiple states.

Responsibilities

• Track required documentation across multiple states for children.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on updates.
• Maintain accurate spreadsheets, databases, checklists, and records.
• Track licensing requirements and regulatory deadlines across states.
• Prepare routine compliance reports and updates for CEO.
• Coordinate with internal teams to obtain missing information.
• Identify discrepancies and elevate concerns as needed.
• Maintain confidentiality of children, family, and employee information.
• Assist with compliance projects and related administrative duties.

Skills

Excellent organizational skills

Attention to detail

Deadline management

Independent work

Discretion with confidential info

Written and verbal communication

Cross-department collaboration

Willingness to learn across states

Tools

Spreadsheets

Databases

Document-management systems

Job description

Description

Location: 2 Summit Court, Fishkill, NY 12524 — In Person
Employment Type: Part-Time
Compensation: $21–$24 per hour, based on experience and qualifications
Reports To: CEO

About Healthy Kids

Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states.

Our core values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose. As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.

About the Role

Healthy Kids is seeking a highly organized, detail-oriented Compliance Coordinator to support documentation, licensing, and compliance activities across our growing, multi-state organization.

Reporting directly to the CEO and working closely with Operations, Registration, HR, and other departments, this role will help ensure that required documentation, licensing information, and compliance records are accurate, organized, and up to date.

A primary focus will be tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up to help ensure requirements are met.

This is a hands-only administrative role for someone who enjoys organization, documentation, tracking, follow-up, and problem-solving. The position does not involve providing medical advice or making clinical determinations.

Key Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state-specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and elevate them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Requirements

What We're Looking For

The ideal candidate is organized, dependable, detail-oriented, and comfortable managing information, deadlines, and follow-up across multiple departments.

Required Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with requirements across multiple states.

Preferred Qualifications

• Previous administrative, compliance, or office support experience.
• Experience with spreadsheets, databases, or document-management systems.
• Experience in childcare, education, healthcare, human resources, or another regulated environment.
• Familiarity with licensing, regulatory documentation, quality assurance, or audit preparation.
• Childcare or multi-state compliance experience is helpful but not required.

Schedule & Compensation

Part-Time | $21–$24 per hour

The specific part-time schedule will be discussed during the interview process based on business needs and candidate availability.

This is an in-person position in Fishkill, NY.

Part-Time Benefits

• Employer-paid childcare for children enrolled in our program on the days and during the hours you work
• Telehealth, vision, and dental coverage
• 401(k) for eligible employees
• Paid sick time
• On-demand pay
• Professional development and career advancement opportunities

Why Join Healthy Kids?

This position offers the opportunity to work directly with the CEO and gain valuable experience supporting compliance and operations across a growing, multi-state childcare organization.

You will have the opportunity to develop skills in compliance coordination, documentation, licensing requirements, reporting, and administrative operations while contributing to programs that serve children and families.

If you are organized, dependable, detail-oriented, and enjoy keeping information accurate, solving problems, and following tasks through to completion, we would love to hear from you.

Equal Employment Opportunity

Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.