On-Site Compliance Coordinator for Childcare Ops

Healthy Kids Programs; Danbury (CT); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare for children

Telehealth, vision, and dental

401(k) for eligible employees

Paid sick time

On-demand pay

Professional development

Job summary

Healthy Kids Programs is seeking a part-time Compliance Coordinator to support documentation, licensing, and multi-state compliance across our growing organization. In this hands-on role, you will monitor medical records, track regulatory deadlines, and maintain accurate compliance data.

You will report to the CEO and collaborate with Operations, Registration, HR, and other teams to resolve issues, ensure timely updates, and prepare routine reports for leadership.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state-specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and escalation them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Follow-through

Spreadsheet & database experience

Written and verbal communication

Independent work with collaboration

Discretion with confidential info

Multi-state regulatory learning

Tools

Spreadsheets

Databases

Job description

Healthy Kids Programs is seeking a part-time Compliance Coordinator to support documentation, licensing, and multi-state compliance across our growing organization. In this hands-on role, you will monitor medical records, track regulatory deadlines, and maintain accurate compliance data.

You will report to the CEO and collaborate with Operations, Registration, HR, and other teams to resolve issues, ensure timely updates, and prepare routine reports for leadership.