Compliance & Audit Readiness Specialist

VIVA USA Inc; Raleigh (NC); Sur place; USD 65 000 - 95 000; Plein temps

Résumé du poste

VIVA USA Inc. is seeking a Business Compliance Specialist to support remediation, audit readiness, documentation quality, and process adherence by partnering with business teams and QARA.

The role focuses on ensuring records, training evidence, and operating processes are complete, accurate, and review-ready. You will collaborate with Project Operations, Finance, Order Management, and technology teams to strengthen controls, identify gaps, and drive timely remediation.

Qualifications

• Bachelor's degree in Business Administration, Quality, Compliance, Operations, Healthcare Administration, Finance, Accounting, or a related field.
• Experience supporting business compliance, quality review, project operations, audit readiness, documentation control, or regulated business processes.
• Strong attention to detail with the ability to review records for completeness, consistency, and accuracy.
• Proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to use Excel to organize information, review data, track open items, and support reporting needs.

Responsabilités

• Compliance Control Checks: Conduct standard reviews of submitted compliance documentation to confirm adherence to internal procedures, documentation standards, and regulatory expectations.
• Internal Review & Documentation: Review project documentation, installation records, product-related documentation, training records, and supporting materials to ensure completeness and audit readiness.
• Change Management Support: Represent business operations in change-management discussions by providing operational supporting documentation updates.
• Audit Preparation: Partner with QARA to prepare for internal and external audits by confirming records, training evidence, process documentation, and supporting materials are complete and organized.
• Documentation Management: Maintain, organize, and update compliance-related records, checklists, process documents, meeting notes, action logs, and supporting documentation.
• Issue Identification & Follow-up: Identify documentation gaps, process risks, control deficiencies, or compliance concerns and coordinate follow-up actions through closure.
• Cross-functional Collaboration: Work with Project Operations, Project Managers, Order Management, Commercial, Finance, Procurement, and technology partners to promote clear handoffs and consistent compliance practices.
• Reporting & Visibility: Provide updates on compliance review progress, backlog remediation activities, open risks, documentation gaps, issue resolution status, and audit-readiness actions.
• Process Adherence & Improvement: Support updates to work instructions, checklists, and training materials to improve consistency, reduce rework, and strengthen operational controls.

Connaissances

Attention to detail

Cross-functional collaboration

Strong written and verbal comms

Problem solving

Formation

Bachelor's degree in Business Administration or related field

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Description du poste

VIVA USA Inc. is seeking a Business Compliance Specialist to support remediation, audit readiness, documentation quality, and process adherence by partnering with business teams and QARA.

The role focuses on ensuring records, training evidence, and operating processes are complete, accurate, and review-ready. You will collaborate with Project Operations, Finance, Order Management, and technology teams to strengthen controls, identify gaps, and drive timely remediation.