Records Specialist

Jobtailor; Harlingen (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor in Harlingen, TX seeks a records specialist to manage admissions and enrollment records through a centralized processing center. The role emphasizes verifying document authenticity and supporting transcript printing and enrollment verification with accuracy and care.

You will identify discrepancies, collaborate with multiple departments, and ensure compliance with state, federal, and institutional standards.

Qualifications

• Experience managing student records and ensuring compliance with state/federal guidelines.
• Ability to verify document authenticity per guidelines and identify discrepancies.
• Proficiency in transcript printing and enrollment verification processes.
• Experience collaborating with multiple departments to implement compliant record-keeping.
• Proficiency with online applications for record maintenance.

Responsibilities

• Process student records for admissions and enrollment through centralized processing.
• Verify document authenticity according to state and federal guidelines.
• Provide specialized support for transcript printing and enrollment verification.
• Identify and resolve routine discrepancies in student records and escalate complex matters.
• Maintain compliant student records and adjust as needed to meet standards.
• Collaborate with departments statewide to implement proper record protocols.
• Guide students on residency requirements and reclassification needs.
• Demonstrate core values of Excellence, Accountability, Service, and Integrity.

Skills

Student Records Management

Document Authenticity Verification

Transcript Printing

Enrollment Verification

Collaboration with Departments

Using Online Applications

Education

Associate's Degree

Bachelor's Degree Preferred

Tools

National Student Clearinghouse Training

Texas Higher Education Coordinating Board Reporting Training

Job description

• Process student records for admissions and enrollment through the Registrar's Office centralized processing center
• Verify document authenticity according to state and federal guidelines
• Provide specialized support for transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications, and Degree Verify requests
• Identify and resolve routine discrepancies in student records, escalating complex matters to senior colleagues
• Manage and adjust student records to maintain compliance with state, federal, and institutional standards
• Collaborate with departments statewide to implement appropriate student-record protocols
• Use online applications to verify and maintain accurate academic records
• Guide students on acceptable domicile evidence and residency reclassification requirements
• Demonstrate TSTC core values of Excellence, Accountability, Service, and Integrity

Requirements

• Associate's Degree, Bachelor's Preferred
• Exceptional experience may be considered in lieu of educational requirements
• 1-3 years of experience in student records management, higher education, or a related field
• May be required to take National Student Clearinghouse Training or Texas Higher Education Coordinating Board Reporting training
• Proficiency in maintaining and organizing student records
• Ability to verify document authenticity according to guidelines
• Skill in identifying and resolving discrepancies in student records
• Ability to collaborate effectively with departments to ensure compliance
• Proficiency in using online applications for record-keeping
• Knowledge and expertise in transcript printing and enrollment verification
• Understanding of residency requirements and ability to provide guidance
• Must present acceptable original documents proving identity and authorization to work in the United States by the third day of employment
• Criminal history background check required for finalists

Core Competencies

Demonstrates expertise in student records management, ensuring compliance with state, federal, and institutional standards while effectively collaborating with departments. Proficient in verifying document authenticity and guiding students on residency requirements.

Highest-signal resume keywords

• Student Records Management
• Document Authenticity Verification
• Transcript Printing
• Enrollment Verification
• Collaboration with Departments

ATS Optimization Keywords

Hard Skills

• Maintaining Student Records
• Organizing Student Records
• Identifying Discrepancies
• Resolving Discrepancies
• Using Online Applications

Soft Skills

• Effective Collaboration
• Attention to Detail

Certifications & Qualifications

• National Student Clearinghouse Training
• Texas Higher Education Coordinating Board Reporting Training

Industry Keywords

• Higher Education
• Admissions
• Enrollment
• Residency Requirements
• Compliance Standards