Compliance and Education Activity Coordinator (Project Management Coordinator)

Indiana University; Indianapolis (IN); On-site; USD 40,000 - 65,000; Full time

Job summary

Indiana University’s Office of Continuing Education in Healthcare Professions (CEHP) in the IU School of Medicine seeks an experienced administrator to coordinate accreditation processes and the planning of live and asynchronous educational activities. The role focuses on Regularly Scheduled Series, Internet Enduring Materials, and courses, and requires strong project management and client communication.

You will manage logistics for multiple activities, collaborate with planning teams, speakers

Qualifications

• Education beyond the minimum required may be substituted for work experience.
• Work experience beyond the minimum required may be substituted for education.
• Demonstrates strong project management and communication abilities.

Responsibilities

• Coordinates accreditation processes and planning of live/asynchronous activities.
• Manages logistics of multiple continuing education activities.
• Collaborates with clients, speakers, vendors on communication strategies.
• Oversees event marketing needs and communication logistics.
• Provides project management support, resource allocation, and scheduling.
• Develops schedules to meet deadlines and communicates with the team.
• Monitors progress and handles complex issues, maintains documentation.
• Allocates tasks to staff and monitors performance.
• Prepares correspondence related to projects.

Skills

Project management

Written & verbal communication

Collaboration & teamwork

Time management

Interpersonal skills

Leadership

Multi-project coordination

Education

High school diploma or GED

Job description

Department Information

The Office of Continuing Education in Healthcare Professions (CEHP) at Indiana University (IU) School of Medicine (IUSM) within IUSM Dean's Office of Educational Affairs is accredited under Joint Accreditation (JA) for Interprofessional Continuing Education with the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC) to provide continuing education for the healthcare team.

Job Summary

Department-Specific Responsibilities

• Coordinates accreditation processes and thorough planning of educational live and asynchronous activities including Regularly Scheduled Series, Internet Enduring Materials, and Courses.
• Manages the logistics of multiple assigned Continuing Educational activities.
• Collaborates and establishes consistent communication strategies with clients and other stakeholders (planning team members, speakers, vendors).
• Manages event marketing needs and communication logistics.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Education Required: High school diploma or equivalent (such as HSED or GED).
• Work Experience Required: 4 years of relevant experience.

Skills

• Demonstrates project management skills.
• Proficient written and verbal communication skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Effective interpersonal skills.
• Ability to lead/manage others.
• Ability to drive multiple projects to successful completion.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
• Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

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Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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