Community Relations Admin Assistant I

Health & Human Services Comm; Springfield (IL); On-site; USD 29,000 - 38,000; Full time

Job summary

Health & Human Services Commission is seeking an Administrative Assistant I in the Community Relations department, Terrell, Texas. The role supports the Welcome Center, handles calls, greets visitors, and maintains documents and calendars.

Ideal candidates will have office experience, strong MS Office skills, and the ability to organize data and assist with reports. The full-time position offers a day shift and non-telework, with a comprehensive benefits package.

Qualifications

• Experience in administrative, clerical, customer service, reception, or office support roles.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational and communication skills.
• Ability to manage calendars, prepare reports, and maintain records accurately.

Responsibilities

• Attends work regularly and may follow specific shift schedules or rotating/extended shifts.
• Serves as receptionist for Community Relations and Welcome Center; answers calls and greets visitors.
• Prepares daily calendar information and maintains documents in databases or cabinets.
• Sorts and files correspondence, reports, and related forms; compiles and tabulates data for managers.
• Maintains unit supplies; prepares emergency packages and records purchases.
• Follows up on work orders and communicates with maintenance and vendors.
• Disseminates information to team leads and managers; assists with disaster response/COOP as needed.

Skills

Reception & front desk

MS Office (Outlook, Word, Excel, Power

Communication skills

Data entry & filing

Job description

Health & Human Services Commission is seeking an Administrative Assistant I in the Community Relations department, Terrell, Texas. The role supports the Welcome Center, handles calls, greets visitors, and maintains documents and calendars.

Ideal candidates will have office experience, strong MS Office skills, and the ability to organize data and assist with reports. The full-time position offers a day shift and non-telework, with a comprehensive benefits package.