Administrative Assistant I - Community Relations (On-Site)

FALL CREEK FARM & NURSERY; Terrell (TX); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Telework eligibility

Job summary

Health & Human Services Commission in Terrell State Hospital seeks an Administrative Assistant I in Community Relations. This entry-level role supports the Director and Welcome Center, handles mail, scheduling, and filing, and assists with events and customer service tasks.

The position requires accurate recordkeeping and professional interaction with staff, visitors, and partners. The role is full-time, with day shifts, and data entry and reporting duties across multiple programs.

Qualifications

• At least twelve (12) months of experience in a professional administrative, clerical, customer service, reception, or office support role.
• Experience using Microsoft Outlook, Word, Excel, and other office software applications.
• Experience interacting with customers, visitors, patients, volunteers, or the general public preferred.
• Experience in healthcare, public service, community relations, volunteer services, hospitality, or customer service environments preferred.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Serves as a receptionist for the Community Relations Department and Welcome Center. Answers and directs telephone calls when required. Takes messages in a clear and accurate manner. Greets visitors to the program and model's professional behavior.
• Fills in preformed documents maintaining accuracy and files approved documents in appropriate database or cabinet. Prepares daily calendar information as requested.
• Sorts and files correspondence, reports, purchase orders, summaries, manuals, vouchers, records and other related forms; compiles data and prepares reports for managers as required.
• Assists in maintaining adequate supplies for the unit; prepares emergency packages for department supplies; records and processes purchases.
• Communicates and distributes all required information regarding department business inquiries, activities and projects to team lead or managers; maintains cross-functional communication.

Skills

Customer service

Communication

Organization

Office administration

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Health & Human Services Commission in Terrell State Hospital seeks an Administrative Assistant I in Community Relations. This entry-level role supports the Director and Welcome Center, handles mail, scheduling, and filing, and assists with events and customer service tasks.

The position requires accurate recordkeeping and professional interaction with staff, visitors, and partners. The role is full-time, with day shifts, and data entry and reporting duties across multiple programs.