Community Manager I

Inframark; Riverview (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Inframark is seeking a Community Manager to oversee day-to-day association operations and administration, ensuring smooth, properly functioning communities. You will work with boards, senior managers and vendors to implement strategy and manage performance.

You will develop and monitor property budgets, review monthly finances, coordinate contracts, and report on financials, inspections and compliance with covenants and rules across multiple associations in Florida.

Qualifications

• Bachelor’s Degree with 3–5 years of Community/Association management or equivalent experience.
• Associates degree with 6–8 years of Community/Association management or equivalent experience.
• CMCA, AMS, or PCAM designation preferred.
• Strong communication and interpersonal skills; proficient with Windows and MS Office, especially Excel.

Responsibilities

• Develop strategic direction with Board Members, Senior Managers and RM.
• Ensure activities align with mission, vision, and board goals.
• Develop, communicate and monitor property budgets.
• Review monthly finances and advise the Board on funding needs.
• Coordinate, negotiate and administer vendor contracts for property services.
• Audit and approve vendor and utility invoices.
• Prepare monthly financial reports as required by the management contract.
• Conduct monthly inspections of common properties and issue covenant violations as needed.
• Attend Board and annual meetings.
• Prepare and distribute notices, agendas and meeting minutes.
• Enforce recorded rules, policies, procedures, and current laws.

Skills

Verbal & Written Communication

Interpersonal Skills

Organizational Skills

Customer Service

Presentation Skills

Time Management

Adaptability

Excel

MS Office

Education

Bachelor's Degree (related field)

Associates Degree (related field)

Job description

Job Function / Purpose

The Community Manager is responsible for overseeing the day-to-day managing and coordinating of Association operations and administrative functions in order to maintain a smooth running & properly functioning Community.

Responsibilities

• Works with the Board Members, Senior Managers and RM to develop strategic direction for the Associations. This position reports to the Senior Manager of Property Management.
• Ensures alignment of activities which meet the mission, vision and agreed critical success factors and goals of the Board of Directors.
• Develops, communicates and monitors property budgets.
• Reviews monthly finances and makes recommendations to the Board as to anticipated shortfalls and/or excess funding by budget line item.
• Coordinates, negotiates and administers vendor contracts for property-level services in accordance with the parameters of the Association management agreement and Board of Directors.
• Audits and approves vendor and utility companies’ invoices for payment in accordance with the client’s accounting procedures.
• Prepares timely and accurate monthly financial reporting information as required by Association management contract.
• Conducts monthly inspections of all common properties within each Association and prepare deed restriction violation communication in accordance with the recorded covenants.
• Attends all Board and annual meetings per contract.
• Prepares and distributes notices of meeting, agenda and minutes of meeting.
• Administers all procedures relating to enforcement of recorded rules and regulations, policies and procedures, and current laws.

Qualifications

• Proven verbal and written communication skills in order to interface with residents and Board members.
• Ability to establish strong interpersonal relationships with Board of Directors and vendors.
• Strong organizational skills, ability to prioritize work and attention to detail.
• Strong customer service skills.
• Strong presentation skills.
• Strong time management skills.
• Ability to adapt to change within the organization and the needs of the client.
• Proficient in Windows and MS Office with excellent Excel capabilities.

Education and/or Experience

Bachelor’s Degree with 3-5 years of Community/Association management or equivalent experience, or Associates degree with 6-8 years of Community/Associate management or equivalent experience.

Certificates, Licenses, Registrations

CMCA, AMS, or PCAM Designation

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.