Community Manager

Lake-Heritage-Property-Owners-Assoc; Gettysburg (Adams County); On-site; USD 80,000 - 90,000; Full time

Job summary

Lake-Heritage-Property-Owners-Assoc is seeking a Community Manager responsible for effective operation and policy formulation for the association. This role includes managing Board documentation, ensuring compliance, and liaising with staff. The ideal candidate will have a relevant degree and extensive experience in community association management.

Compensation ranges from $80,000 to $90,000 per year, ideal for motivated individuals with strong organizational and communication skills.

Qualifications

• 5+ years of experience in community association management.
• Motivation and perseverance in task completion.
• Ability to collaborate with Board members effectively.

Responsibilities

• Provide administrative support to the Board of Directors.
• Coordinate Board meetings and communication.
• Develop immediate and long-range plans for the Association.

Skills

Knowledge of Federal, State, and Local laws

Certified Association Executive (CAE)

Effective organizational skills

Knowledge of Parliamentary Procedures

Effective communication skills

Proficient in office practices and procedures

Education

College degree in Business, Engineering, or Public Administration

Job description

The Community Manager assists in developing Community Association policies and the organizational structure necessary for efficient and effective operation of the Community. The Community manager is responsible for the knowledge and the application of the LHPOA governing documents as well as any applicable Federal, State, and Local laws that govern Community Associations.

The Community Manager must work effectively with the appropriate Board Members in helping to formulate policy recommendations. The Community Manager reports directly to the President of the LHPOA Board of Directors and is responsible to the LHPOA Board. This position works along with the Office Administration of the Association. The Community Manager assists and advises the President and/or the Board of Directors and directs the day-to-day activities of the Association in accordance with policies and objectives established by the Board of Directors. The Community Manager has responsibility for the management of LHPOA Personnel.

Education, Skills and Experience

The position requires someone with a high level of motivation and perseverance. A college degree from a relevant field, such as Business, Engineering, or Public Administration is desired, along with five or more years of applicable on the job experience.

Key skills necessary for success in the position include:

• Working and ongoing knowledge of Federal, State, and Local laws that govern Community Associations.
• Certified Association Executive (CAE), CMCA, AMS qualified or similar designation is preferred.
• Functional and effective organizational skills.
• Working knowledge of Parliamentary Procedures to make suggestions and serve as parliamentarian at Board Meetings.
• Effective communication and personnel management skills.
• Functional, effective, and accurate working knowledge of computer, and office practices and procedures.

General Duties

The Community Manager is responsible for providing comprehensive administrative support to the Board of Directors of the Lake Heritage Property Owners Association (LHPOA). This role involves managing the documentation and communication needs of the Board, coordinating Board meetings and activities with the Office Administration, and ensuring compliance with legal and regulatory requirements. The Community Manager serves as the primary point of contact for Board members, ensuring that all Board-related operations are conducted efficiently and effectively.

Specific Duties

2. Administration

1. Prepare and distribute agendas, reports, and documentation for Board meetings.
2. Attend all Board meetings, taking minutes and ensuring accurate records are maintained.
3. Manage the Board’s calendar, scheduling meetings, and ensuring timely notifications.
4. Handle correspondence on behalf of the Board, including emails, letters, and official notices.
5. Maintain organized and accessible records of all Board documents, including meeting agendas/minutes, resolutions, legal documents, and other official records.

3. Planning

The Community Manager will develop, in conjunction with the Board Members, immediate and long-range plans for the operation of the Community Association.

4. Operations

The Community Manager will work with the Administration to advise the Board on all operations and the activities of each functional department of the Community Association.

5. Finances

1. Assistance with development of the annual budget.
2. Implementation of an effective system for collecting assessments and fees.
3. Implementation of a property managed disbursement process.
4. Preparation of periodic financial reports including the monthly Treasurer’s Report.
5. Implementation of proper purchasing procedures.

6. Budgetary Preparation

The Manager will consult with appropriate Board members and Office administration in the preparation of the initial proposed budget. The Community Manager will advise and assist the Treasurer and Finance Committee in developing the proposed budget for the next fiscal year in light of the operation requirements and funds needed in the budget year and future years for anticipated Capital Reserve and Maintenance projects.

7. Compliance and Governance

1. Knowledge of all LHPOA Governing Documents.
2. Maintain up-to-date knowledge of corporate governance best practices and ensure their implementation.
3. Assist the Board in conducting regular reviews of governance documents and recommending updates as necessary.
4. Ensure proper procedures, standards, and guidelines are in place for enforcement.
5. Ensure that an appropriate process is sustained to identify and deal with violations on a timely basis.
6. Development and adoption of standard operating procedures.

8. Communication and Liaison

1. Serve as the primary point of contact between the Board of Directors and LHPOA Personnel.
2. Facilitate effective communication between the Board and the Association’s Business.
3. Manage the Board’s communication needs to the Office Administration, including but not limited to: newsletter reports, dates of meetings, public statements to include in email blasts, etc.
4. Ensure transparency and timely dissemination of information regarding Board decisions and activities to Association members.

Compensation: $80,000.00 - $90,000.00 per year