Community Events & Outreach Coordinator

Monash University; San Jose (CA); On-site; USD 67,000 - 71,000; Full time

Job summary

San José State University is seeking a Community Events Specialist in the College of Humanities and the Arts to plan, coordinate, and support curricular programming, outreach, and community events in collaboration with faculty, staff, students, vendors, and external partners.

The role reports to the Director of Resources and Operations and involves coordinating events from small receptions to large galas, with possible evening and weekend work to accommodate schedules.

Qualifications

• A bachelor's degree or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Responsibilities

• Plan and coordinate College outreach, artistic excellence, and community events from concept through completion, including timelines, budgets, vendors, locations, staffing, contracts, marketing, invitations, programs, and post-event evaluation
• Process and track event-related purchases, payments, reimbursements, travel documents, budget allocations, and expenses in accordance with University and Tower Foundation policies
• Collaborate with faculty, staff, vendors, Facilities Development and Operations, the Events Center, Purchasing, and other campus partners to ensure successful event execution and compliance with University regulations and risk management guidelines
• Develop and coordinate event communications, marketing materials, website and social media content, guest lists, calendars, invitations, programs, reports, surveys, and post-event analyses
• Hire, train, and supervise student assistants while providing administrative, project management, customer service, and budget support to College departments and programs

Skills

Multitasking

Detail-oriented

Communication skills

Customer service

PeopleSoft & Oracle

Budget management

Education

Bachelor's degree

Administrative experience

Tools

Word processing

Spreadsheet

Database management

PeopleSoft

Oracle reporting

Job description

San José State University is seeking a Community Events Specialist in the College of Humanities and the Arts to plan, coordinate, and support curricular programming, outreach, and community events in collaboration with faculty, staff, students, vendors, and external partners.

The role reports to the Director of Resources and Operations and involves coordinating events from small receptions to large galas, with possible evening and weekend work to accommodate schedules.