Strategic Community Events Lead

The California State University; California (MO); Hybrid; USD 54,000 - 78,000; Full time

Job summary

San José State University is seeking a Community Events Specialist in the College of Humanities and the Arts to plan, coordinate, and support curricular programming, outreach, and community events. The role works with faculty, staff, students, vendors, and external stakeholders to deliver high-quality events, including small receptions up to large galas, with evening/weekend hours as needed.

Reporting to the Director of Resources and Operations, the specialist will manage timelines, budgets, and

Qualifications

• Bachelor's degree and/or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Experience with computers, relational databases, and spreadsheets applications; familiarity with university policies and procedures.

Responsibilities

• Plan and coordinate College outreach, artistic excellence, and community events from concept through completion, including timelines, budgets, vendors, locations, staffing, contracts, marketing, invitations, programs, and post-event evaluation.
• Process and track event-related purchases, payments, reimbursements, travel documents, budget allocations, and expenses per University policies.
• Collaborate with faculty, staff, vendors, Facilities Development and Operations, the Events Center, Purchasing and other campus partners for successful event execution and risk management compliance.
• Develop and coordinate event communications, marketing materials, website and social content, guest lists, calendars, invitations, programs, reports, surveys, and post-event analyses.
• Hire, train, and supervise student assistants; provide administrative, project management, customer service, and budget support to College departments and programs.

Education

Bachelor's degree or equivalent training

BA/BS related to H&A or business

Tools

PeopleSoft

Oracle reporting

Spreadsheet software

Database management

Job description

San José State University is seeking a Community Events Specialist in the College of Humanities and the Arts to plan, coordinate, and support curricular programming, outreach, and community events. The role works with faculty, staff, students, vendors, and external stakeholders to deliver high-quality events, including small receptions up to large galas, with evening/weekend hours as needed.

Reporting to the Director of Resources and Operations, the specialist will manage timelines, budgets, and