Senior University Events Lead: Strategy & Execution

San Jose State University; San Jose (CA); On-site; USD 87,048 - 88,788; Full time

Job summary

San Jose State University seeks a Senior Event Planner to lead planning, coordination, and execution of university events of varying size and scope. You will develop comprehensive event plans, timelines, and logistics, coordinating venues, catering, AV, and vendors while ensuring alignment with branding and campus priorities.

The role includes on-site leadership, risk management, and post-event evaluation, with a focus on exceptional guest experiences and collaboration with campus partners

Qualifications

• Bachelor's degree or equivalent in a related field.
• Four years of relevant experience; advanced degree may substitute per policy.

Responsibilities

• Lead the planning, coordination, and execution of university events of varying size and complexity.
• Develop event plans, timelines, run-of-show documents, and logistic plans.
• Coordinate venues, catering, AV services, rentals, decor, transportation, and security.
• Collaborate with campus partners to align events with objectives and branding.
• Manage budgets, contracts, vendor relationships, and purchasing processes.
• Provide on-site leadership, troubleshooting, and post-event evaluation.

Skills

Event planning

Project management

Budgeting

Vendor management

Communication

Leadership

Stakeholder collaboration

Microsoft Office

Event technology

Education

Bachelor's degree in related field

Advanced degree substitution allowed

Tools

Ticketing platforms

CRM systems

Event management software

Job description

San Jose State University seeks a Senior Event Planner to lead planning, coordination, and execution of university events of varying size and scope. You will develop comprehensive event plans, timelines, and logistics, coordinating venues, catering, AV, and vendors while ensuring alignment with branding and campus priorities.

The role includes on-site leadership, risk management, and post-event evaluation, with a focus on exceptional guest experiences and collaboration with campus partners