Senior University Events Lead & Strategist

California State University, Chico; California, United States, Northern America, Americas; On-site; USD 60,948 - 88,788; Full time

Job summary

San José State University is seeking a Senior Event Planner to lead the planning, coordination, and execution of university events, ranging in size and complexity. You will develop detailed event plans, timelines, and run-of-show documents while collaborating with campus departments and external partners to ensure successful outcomes.

The role involves managing budgets, contracts, and vendors, with on-site leadership and adherence to branding, accessibility, and risk management standards.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Four years of relevant experience; advanced degree may substitute.
• Ability to manage multiple complex projects concurrently.
• Strong organizational and communication skills.
• Ability to work evenings, weekends, and holidays as required for university events.

Responsibilities

• Lead the planning, coordination, and execution of university events of varying size and complexity.
• Develop comprehensive event plans, timelines, production schedules, run-of-show documents, and logistics plans.
• Collaborate with university departments to align events with objectives and priorities.
• Manage event budgets, contracts, vendor relationships, and purchasing processes.
• Ensure events reflect branding, hospitality standards, accessibility, and risk management practices.
• Provide on-site leadership, setup, execution, troubleshooting, and breakdown.

Skills

Event planning

Project management

Logistics

Hospitality

Communication skills

Microsoft Office

Event management software

Education

Bachelor's degree or equivalent in a related field

Tools

Event management software

CRM systems

Ticketing platforms (Ticketmaster / Paciolan)

Job description

San José State University is seeking a Senior Event Planner to lead the planning, coordination, and execution of university events, ranging in size and complexity. You will develop detailed event plans, timelines, and run-of-show documents while collaborating with campus departments and external partners to ensure successful outcomes.

The role involves managing budgets, contracts, and vendors, with on-site leadership and adherence to branding, accessibility, and risk management standards.