Community Budget Advisory Committees Program Coordinator

Jobtailor; Oregon (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced administrator to coordinate county CBACs, manage program timelines, and oversee participant tracking systems.

The role requires Bachelor’s in public administration or related field (or four years equivalent) and strong communication, facilitation, and equity commitments. Evening/weekend availability may be required; residence in Oregon or Washington preferred.

Qualifications

• Bachelor's degree in public administration, finance, political science, social sciences, or closely related field; OR four years of equivalent, relevant professional experience
• Two years of experience developing, implementing, facilitating, and evaluating training or educational programs
• Two years of experience in administration or program coordination, including community engagement and volunteer systems, policy implementation, and data-tracking
• Understanding of civic engagement and community participation in local government policy development and public decision-making
• Advanced communication and meeting facilitation skills
• Ability to manage participant management systems, application portals, and tracking databases
• Foundational understanding of public budgeting basics
• Experience managing inclusive outreach and recruitment strategies, volunteer application and selection processes, and formal appointment procedures
• Experience guiding and supporting public advisory committees, boards, or commissions
• Understanding of public administrative rules, local government codes, and public meeting laws
• Ability to facilitate structured meetings and navigate diverse perspectives
• Commitment to equity in community engagement
• Ability to collaborate across departments and build community relationships
• Frequent evenings and occasional weekends required
• Must reside in Oregon or Washington
• Application requires completed online application, resume, and cover letter

Responsibilities

• Provide administrative guidance, technical assistance, and operational support to staff coordinating departmental CBACs
• Establish and communicate program timelines, reporting schedules, deliverables, and deadlines
• Design and maintain participant management systems tracking terms, applications, selections, attendance, absences, and vacancies
• Develop standardized templates, guidelines, and resources
• Advise staff on best practices, compliance, and policy
• Provide updates and briefings to OCI staff and county leadership
• Evaluate community engagement programs using participant satisfaction and retention surveys
• Use the Better Impact volunteer management system
• Coordinate countywide outreach and recruitment strategies
• Manage applications, promotional materials, scoring rubrics, selection processes, and Board appointments
• Facilitate in-person and online orientations, onboarding, and educational activities
• Maintain an accessible repository of CBAC resources and materials
• Interview and select applicants for the Non-Departmental CBAC
• Staff and support the Non-Departmental and Central CBACs
• Coordinate meeting schedules, logistics, presentations, and materials
• Facilitate county informational presentations on programs, services, budgets, and staffing models
• Record meeting minutes and track attendance, agendas, committee business, and votes
• Monitor and report attendance, absences, and vacancies
• Support recommendation letters and presentations at Board budget worksessions
• Publish and update the public meeting calendar
• Maintain CBAC websites, membership rosters, agendas, and minutes
• Administer participant stipends
• Participate in CBAC support team meetings, orientations, and evaluation sessions

Skills

Advanced Communication

Meeting Facilitation

Collaboration

Equity Commitment

Policy Understanding

Data Tracking

Program Coordination

Public Engagement

Education

Bachelor's in public administration or related field

Tools

Better Impact Volunteer Management System

Job description

• Provide administrative guidance, technical assistance, and operational support to staff coordinating departmental CBACs
• Establish and communicate program timelines, reporting schedules, deliverables, and deadlines
• Design and maintain participant management systems tracking terms, applications, selections, attendance, absences, and vacancies
• Develop standardized templates, guidelines, and resources
• Advise staff on best practices, compliance, and policy
• Provide updates and briefings to OCI staff and county leadership
• Evaluate community engagement programs using participant satisfaction and retention surveys
• Use the Better Impact volunteer management system
• Coordinate countywide outreach and recruitment strategies
• Manage applications, promotional materials, scoring rubrics, selection processes, and Board appointments
• Facilitate in-person and online orientations, onboarding, and educational activities
• Maintain an accessible repository of CBAC resources and materials
• Interview and select applicants for the Non-Departmental CBAC
• Staff and support the Non-Departmental and Central CBACs
• Coordinate meeting schedules, logistics, presentations, and materials
• Facilitate county informational presentations on programs, services, budgets, and staffing models
• Record meeting minutes and track attendance, agendas, committee business, and votes
• Monitor and report attendance, absences, and vacancies
• Support recommendation letters and presentations at Board budget worksessions
• Publish and update the public meeting calendar
• Maintain CBAC websites, membership rosters, agendas, and minutes
• Administer participant stipends
• Participate in CBAC support team meetings, orientations, and evaluation sessions

Requirements

• Bachelor's degree in public administration, finance, political science, social sciences, or closely related field; OR four years of equivalent, relevant professional experience
• Two years of experience developing, implementing, facilitating, and evaluating training or educational programs
• Two years of experience in administration or program coordination, including community engagement and volunteer systems, policy implementation, and data-tracking
• Understanding of civic engagement and community participation in local government policy development and public decision-making
• Advanced communication and meeting facilitation skills
• Ability to manage participant management systems, application portals, and tracking databases
• Foundational understanding of public budgeting basics
• Experience managing inclusive outreach and recruitment strategies, volunteer application and selection processes, and formal appointment procedures
• Experience guiding and supporting public advisory committees, boards, or commissions
• Understanding of public administrative rules, local government codes, and public meeting laws
• Ability to facilitate structured meetings and navigate diverse perspectives
• Commitment to equity in community engagement
• Ability to collaborate across departments and build community relationships
• Frequent evenings and occasional weekends required
• Must reside in Oregon or Washington
• Application requires completed online application, resume, and cover letter

Core Competencies

Demonstrates expertise in program coordination, community engagement, and volunteer management, with a strong focus on compliance and public administrative processes. Proficient in developing and implementing training programs and managing participant tracking systems.

Highest-signal resume keywords

• Program Coordination
• Community Engagement
• Volunteer Management
• Meeting Facilitation
• Data Tracking

ATS Optimization Keywords

Hard Skills

• Program Development
• Training Implementation
• Data Tracking
• Public Budgeting
• Application Management
• Policy Implementation
• Evaluation of Programs
• Participant Management Systems
• Outreach Strategies
• Recruitment Processes

Soft Skills

• Advanced Communication
• Collaboration
• Facilitation Skills
• Commitment to Equity
• Building Community Relationships

Industry Keywords

• Public Administration
• Civic Engagement
• Community Participation
• Local Government Policy
• Public Meeting Laws

Tools & Technologies

• Better Impact Volunteer Management System